Location Services Coordinator III

Location Services Coordinator III

Madison,WI

Administrative Professional

Job Description

Req ID: req34403

Location Services Coordinator III Summary:

Thisposition is responsible for performing facilities and office operations dutiesinvolving critical thinking in accordance with standard procedures by ensuringthe employees at one or more locations are working in a safe, presentable, andwell-maintained office environment. This includes duties such as facilitatingmoves, repairs, replacements, setups/cleanups and frequent walk-thru.

Thisposition may also be responsible for performing and reviewing duties such asphotocopying, compiling records, filing, tabulating, posting information, maildistribution, maintaining records, preparing forms and verifying information.Will be required to direct and follow up with building management and vendorseither when the Location Services Manager or Supervisor is unavailable or asdirected.

Mayalso be responsible for coordinating the Location Services or other EnterpriseSupport Services staff in the day-to-day operations at a location(s).

• Manageand resolve daily facility requests and issues addressed by walk-thru.Resolution achieved by oneself or in tandem with staff and vendors. Analyze anddetermine selection of service providers from internal resources, buildingmaintenance and outside vendors and contractors based on cost and scope of workperformed. Review work performed to ensure meeting and sustaining of standards.Follow up with affected employees and escalate urgent or high importancematters to the Location Services Manager or Supervisor.
• Coordinateand participate in office operations and facilities projects, including realestate projects as required by region. Responsibilities include but are notlimited to assisting team leader in preparing and maintaining projects plans,including documentation, budgets, implementation, training, communication forprojects derived line of business, office location, region and/or firminitiatives. Recommend better practices and cost-efficient improvements to theoffice in our continuing effort to provide exemplary customer service.
• Communicatewith the Building Management Office regarding maintenance issues, forms anddocuments required from and for the landlord, special requests for our space,information on building security including leading the emergency evacuationteam and updating the floor warden information. Approve work orders and billingand forward to Location Services Manager or Supervisor for furtherapproval.
• Provideroutine leadership, direction and support, to ensure completion of daily dutiesin a timely and accurate manner and escalate issues, when necessary. Determinetrends from frequent requests and advise Location Services Manager orSupervisor of necessary projects that would be cost beneficial to thefirm.
• Manageservices and vendors necessary to maintain the office; including but notlimited to equipment and appliance maintenance, flooring and furnituremaintenance, HVAC, security systems, AED units. Review and process invoices forthese services. Follow up with vendors, staff and clients to ensure they aremeeting timelines.
• Servesas a subject matter expert and resource for staff who have questions regardingoffice policies and procedures.
• Trainnew employees on local office policies and use of equipment and systems.Responsible to cross-train in Location Services functions to ensure adequatecoverage and assistance during peak times is available.
• Othersduties as assigned

You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.

Location Street Address: 8020 Excelsior Drive, Suite 100, Madison, WI 53717 USA

Region: National

Position Type: Experienced

Job Type: Full Time

Degree Required: None

Travel Required: No

Sponsor candidates who are not eligible to work in US: No

Requisition ID: req34403