MANAGEMENT AND PROGRAM ASSISTANT (OA) (T32)

MILITARY REQUIREMENTS: This is an excepted service position that requires membership in a compatible military grade in the Alabama Air National Guard. Applicants who are not currently a member of the Alabama Air National Guard must be eligible for immediate membership. If you are not sure you are eligible for military membership, please contact an Alabama Air National Guard recruiter at (800) 864-6264 prior to applying for this position.

MAXIMUM MILITARY RANK: MSgt
*Other Requirements: For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license.

EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below: Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION.

GENERAL EXPERIENCE: Experience, education, or training involving administrative or clerical experience (i.e., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, and records administration). Experience using computer and automation systems. involving basic data gathering methods (i.e., standard interviewing or surveying techniques to collect various types of factual information and performing under general instructions). Reviewing and/or modifying forms to determine if they are essential, can be simplified, consolidated with existing forms, or standardized for wider use. Experience working with internal controls pertaining to administrative functions. Knowledge of the organization and its mission sufficient to collect, organize and interpret information to include statistical material. Experience working with regulations and administrative procedures involved in assessing and assuring compliance.

SPECIALIZED EXPERIENCE: 1-year specialized experience, education, or training equivalent to at least the next lower grade level. Experience evaluating and determining regulatory compliance. Experience using guidelines, methods, precedents, and techniques applicable to the specific programs or phases relative to the position. Experience conducting studies, preparing reports, and making changes to eliminate ineffective operations.

KNOWLEDGE REQUIRED BY THIS POSITION:
-- Knowledge of the Group/subordinate units missions, objectives, and programs to include the internal workings of the organization, the status and nature of staff assignments, and the role played by the organization in the overall mission.

-- Knowledge of an extensive body of rules, procedures and operations of all aspects of production operations to include mission and functions, policies, procedures, and regulations by which they are governed in order to identify inefficient administrative processes and compliance with regulatory or policy. Knowledge of administrative management systems and procedures along with military and civilian manpower/personnel programs is required. Maintains a current knowledge of reports and techniques. Ability to develop solutions to problems logically and systematically. Ability to utilize database systems to maintain program and personnel information and utilize the information to update charts and reports.

-- Knowledge of Group mission, needs and commitments to make valid recommendations for efficient use of resources.

--Ability to research, collect, develop and consolidate data for use in the preparation of reports. This ability is needed in order to compile statistics and supporting analyses for use in the decision-making process of writing special reports by higher-level specialists.

-- Skill in written and oral communications in order to present reports on the results of studies and present findings. Ability to communicate effectively, both orally and in writing, to explain administrative requirements, to disseminate local procedures, and present reports on the results of studies.

-- Knowledge of correct spelling, punctuation, and required formats to review outgoing correspondence; advise clerical support personnel on the administrative procedural requirements e.g. office file management, travel documents, etc., and prepare a variety of correspondence and type material in final form.