Management Assistant

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below.

Specialized Experience:

GS-06: Applicants must possess one (1) year of specialized experience equivalent to at least the GS-05; or its non-Federal equivalent that demonstrates: Experience planning and managing the office's daily administrative functions, maintaining automated systems to record, reconcile, validate, and track data; experience gathering and compiling available data and information for aspects of a program and reports findings to a higher level employee; and experience monitoring and reviewing established administrative procedures and program operations and assisting in the preparation of memoranda, reports and charts: using word processing, spreadsheet and database software to prepare documents and to enter, revise, manipulate, sort, calculate, store and retrieve data. There is no substitution of education at this grade level.

GS-07: Applicants must possess one (1) year of specialized experience equivalent to at least the GS-06 grade level; or its non-Federal equivalent that demonstrates experience with answering the phone, greeting/directing/accompanying visitors to the office, maintaining organization charts, records from office records; experience preparing and/or maintaining records of requests for personnel action and personnel action status, scheduling meetings and conferences, maintaining calendar for senior staff, making travel arrangements, preparing requests, and maintaining travel records. Experience tracking travel expenditures, and preparing/assisting in the preparation of claims/vouchers. Experience serving as an office point of contact for administrative and operational issues, maintaining records of office equipment inventory, preparing time and attendance and leave records, preparing reports on leave usage, and serving as a master time keeper. Experience maintaining office supply inventory/records, preparing orders for supplies, track expenditures and costs.

NOTE: To be considered for this position, you must meet all qualification and eligibility requirements for the GS-0344 series set forth in the Office of Personnel Management (OPM) Qualification Standards by the closing date of the announcement. A copy is available at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.