Manager- and Front-office Assistant

A Career at HARMAN
As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you’ll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day.

About the Role

At Harman we are seeking an ambitious , highly skilled Manager- and Front-office Assistant to be the right hand of our Site Leader. This role is pivotal in ensuring the seamless operation of our Budapest office and the effective support of the leadership

The ideal candidate will possess excellent English communications skills, a proactive approach, and a commitment to excellence.

What You Will Do

As it is a combined role of Front-office and office/manager assistant, we have separated the duties as well.

As a manager/executive assistant, you will do the followings:

• Execution, oversight and coordination of all activities for the office of VP, Best Cost Analytics (our Site Leader) including all aspects of business operations for the related functions and stakeholders
• Organize agendas and make arrangements for the senior management team within BCA (Best-Cost Analytics) and Procurement all across the globe
• Maintain and follow-up the tracking system or department related databases including financial documents, progress reviews, task trackers and emails
• Prepare internal and external presentations, reports, memorandums
• Submits reports specific to supervisor’s staff schedules and cost center transactions, maintaining this information on hand for direct communication. 
• Expedite passports, visas, welcome letters and other international entry rules for many HARMAN sites. 
• Submit expense reports on behalf of numerous staff members, approve and/or deny reports on behalf of supervisors, and have the ability to use discretion when approving or denying such reports. 

As a front-office assistant, you will do the followings:

• Welcoming guests and colleagues in a friendly and professional manner in the front office
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required
• Organizing maintenance of out company to keep the office clean and safe and ensure its appliances are in good working order
• Reporting office progress to senior management and working with them to improve office operations and procedure
• Providing full administrative support of the local facility team, reporting
• Organize incoming visitor’s travel and sustain a relationship between visitor and face of the company.
• Coordinate conferences, workshops and events at both a domestic and International level
• Support managing the life of the Site Budapest including, scheduling events, organization and development of the office
• Oversee the roadmap and execution of Functional and Site related events including Internal sessions, CSR activities and Employer Branding

What You Need

• Masters Bachelors degree required
• According to the competency matrix current at all times.
• 2+ years of related experience as an Assistant at a global organization
• Excellent verbal and written communication and interpersonal skills
• Excellent English knowledge
• Excellent organizational skills in an executive environment
• Excellent Considerable knowledge of principles and practices of executive administration
• Project management skills
• Integrity and ability to maintain critical confidentiality
• Proficiency with MS Office suite

What Makes You Eligible

• Technical aptitude with the ability to engage in a variety of project work in the area of Finance or Procurement or Engineering
• Proven attention to detail
• Experience working in a fast paced and high pressure environment.
• Willingness to work in an office.

What We Offer

• Hybrid work approach
• Access to employee discounts on world-class Harman and Samsung products (JBL, HARMAN Kardon, AKG, etc.)
• Extensive training opportunities through our own HARMAN University
• Tuition Reimbursement
• An inclusive and diverse work environment that fosters and encourages professional and personal development

HARMAN is proud to be an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.