Manager, Contracts & Proposals

About Avive:

Avive Solutions, Inc. (https://avive.life) is a growth stage Automated External Defibrillator (AED) company with a connected response system that is rapidly gaining market share. We are a mission driven team that is quite literally saving lives. Sudden Cardiac Arrest (SCA) is a leading cause of death in the United States, and we are on a mission to change that! We are a dynamic organization that builds elegant, creative solutions to solve complex problems. Ultimately, our mission is for all cardiac arrest victims to have rapid access to life-saving defibrillation.

Avive is taking a fresh approach to addressing this decades-old problem by innovating AED technology, coupled with a first-of-its-kind software platform solution to enable a quicker and more streamlined response to SCA emergencies. We believe that this unique combination of deploying advanced – yet still accessible – hardware, and software, has the potential to revolutionize out-of-hospital cardiac arrest response and massively impact SCA survival rates.

Check out this short video that shows a glimpse of how our team is working to re-think cardiac arrest response and save lives! https://www.youtube.com/watch?v=2p4zfOWo62E

Learn more about working at Avive: https://avive.life/careers/

About the Role: 

We are seeking a highly motivated and detail-oriented Contracts & Proposals Manager to join our Commercial team. Reporting directly to the Vice President of Sales, the Contracts & Proposals Manager will be responsible for developing Avive’s RFP process and driving proposal submissions, as well as overseeing the management, negotiation, and growth of procurement contracts. This role requires a strategic thinker who can ensure compliance, mitigate risks, and build strong vendor relationships while driving value for the organization through growing, expanding, and uncovering new procurement contracts and vehicles to help drive our growth efforts commercially. 

What you'll do:

• In partnership with Avive’s counsel and leadership team, review, negotiate, and finalize procurement contracts to support Avive's strategic objectives, ensuring compliance with company policies and legal regulations.
• Maintain a centralized repository of contracts and track key milestones, including renewal dates, expirations, and deliverables.
• Collaborate with cross-functional teams, including legal, sales, operations, and finance, to resolve contract-related issues.
• Monitor contract performance to ensure adherence to terms and conditions, prioritizing Avive's high standards of quality and delivery.
• Lead the preparation, review, and submission of proposals in response to Requests for Proposals (RFPs), ensuring alignment with Avive’s goals and values.
• Develop and maintain templates and tools to standardize Avive’s proposal and RFP processes, with support from internal Avive Marketing team.
• Drive net new, incremental revenue by way of RFP responses to help drive our Commercial growth
• Collaborate with internal teams to gather inputs and craft compelling proposals that reflect Avive’s innovative solutions.
• Analyze and evaluate RFP requirements to position Avive competitively in the market.
• Identify and implement strategies to expand and enhance Avive’s procurement contracts, supporting the company’s growth trajectory.
• Lead negotiations to achieve favorable terms and conditions, contributing to Avive’s mission of delivering value through innovation.
• Implement contract management tools alongside the Business Operations and People Operations teams to improve tracking and reporting, ensuring data-driven decision-making.
• Provide training and support to team members on contract and procurement best practices.
• Identify potential risks in procurement contracts and recommend actionable mitigation strategies tailored to Avive’s operational needs.
• Ensure all contracts comply with relevant regulations, company policies, and the medical technology industry’s best practices.
• Provide expert guidance to internal teams on contractual obligations and procurement policies.

Who you are:

• At least 5 years of experience successfully driving the entirety of RFP processes, as well as overseen contract management(or a related role) at a rapidly scaling company that has commercialized hardware for the medical industry and/or public safety at large
• Builder of effective and scalable processes for RFP responses that have yielded significant net new, incremental revenue for a business
• Proven track record of managing procurement contracts in a dynamic and fast-paced environment.
• Strong negotiation and communication skills, with the ability to advocate for Avive’s interests.
• Excellent analytical and problem-solving abilities.
• Knowledge of contract law, procurement policies, and risk management principles.
• Proficiency in contract management software and Microsoft Office Suite.
• Ability to manage multiple priorities and deadlines effectively in a mission-driven environment

Equal Employment Opportunity

It is the policy of the company to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the company will provide reasonable accommodations for qualified individuals with disabilities.

NOTE: This Job Description in no way states or implies that these are the only duties or functions to be performed by the incumbent. Personnel are required to follow any other job-related instructions and to perform any other job-related duties/functions requested by their supervisor.

Anticipated OTE: $150,000