Manager of Project Management

About Us

By combining our unparalleled domain expertise with leading-edge technology, Ad Astra is helping higher education in its mission to advance timely student completions. We are building a cloud-based software platform that will provide the foundation for our next generation of industry-leading solutions and analytics. Simply put, we're helping students graduate faster.

Our Core Values

• We recognize talent. We recognize and appreciate the unique God-given talents that our people bring to Ad Astra. Aligning these individual gifts with our work sets team members up to succeed.
• We're unpretentious. There's no room for ego. We admit our imperfections and have the humility to know what we don't know.
• We're passionate. We aren't satisfied with the status quo. We're on a mission together to protect the value of degree completion and to transform the higher education industry.
• We're pioneering. We're pioneering and aren't afraid to fail-in fact, we celebrate it. We love it when our people boldly experiment with innovative solutions.
• We love fun. The health of our relationships is strengthened by working with people who stretch our thinking-and by enjoying the lighter side of life together. We don't take ourselves too seriously, but we do take fun seriously.
• We have grit. Beyond talent and intelligence, our people have stick-to-itiveness. We push through challenges to make goals a reality.

About You

We are looking for a passionate leader who has experience in Managing Project Management operations. In this multifaceted role, you will lead our Project Management Office (PMO) and be responsible for ensuring Time-to-Value and quality of service for our clients. Your Project Management experience, combined with your client-centric approach will drive efficient project delivery and ensure successful project outcomes for our Implementation team. You will play a pivotal role in overseeing project management processes, collaborating with cross-functional teams, and ensuring alignment with industry best practices, all while delivering outstanding client experiences.

Essential Functions and Responsibilities:

• Collaborate with other department leaders to define, prioritize, and develop projects.
• Plan project management activities and standards, including setting deadlines, prioritizing tasks, and assigning team members to various deliverables.
• Analyze financial data, including project budgets, risks, and resource allocation.
• Manage multiple, simultaneous organizational projects of varying scope and duration while coordinating efforts with various team members on each project.
• Oversee the execution of projects and ensure that team members are carrying out their tasks efficiently while upholding the company's standards.
• Work closely with Sales and Client Success to assist in creating and refining SOWs for client engagements.
• Review, improve and draft Implementation policies and processes.
• Continuously evaluate client engagements to ensure they are meeting Ad Astra standards, adhering to budgets, and meeting deadlines.
• Ensure accuracy in project creation and execution as well as documenting scope, budget, and justification, as needed.
• Effectively communicate expectations and standards to Project Management team.
• Maintain and aspire to exceed team and company goals.
• Travel as needed, (approx. 25%)

Required:

• Bachelor's degree emphasis in a technical, project management, or business-related field.
• At least 2 years of Project Management Office Management experience, with a minimum of 5 years' experience in Project Management.
• Experience in Software Implementation with a strong understanding of SaaS, on-prem, single-tenant, multi-tenant, etc. product architectures.
• Proven ability to effectively communicate verbally or in written form with all levels of the organization, and able to influence a larger team to perform toward the same goal.
• Successful track record of managing motivated, collaborative, and productive cross functional teams.
• Excellent organizational and time management skills.
• Ability to review and interpret multiple complex data points to utilize in decision making and departmental direction.
• Demonstrated interpersonal and communication skills.
• Comfortable with Client and Stakeholder presentations.
• Must be self-motivated, take initiative, and be able to lead others in a team-oriented environment.
• Proficiency with Microsoft product suite; specifically, Word, Excel, and PowerPoint.

Preferred Qualifications:

• Previous experience using Financial Force-PSA (or other project management suite), HubSpot, Zendesk, and Salesforce.
• Previous experience working within the Higher Education Industry.
• Project Management Credentials: PMP, CAPM, PMI-ACP, PMI-RMP, PMI-SP.
• Experience in Change or Risk Management within Software Operations.
• Experience in internal training.

Benefits Highlights

• Competitive Compensation and Benefits Package
• 401(k) with profit sharing
• Flexible Time
• Office dog

This position is located in Overland Park, Kansas. Ad Astra does not pay for relocation expenses.

Ad Astra Information Systems, LLC. is an equal-opportunity employer and values diversity. All employment decisions are based on qualifications, merit, and business need.