Manager, Payroll

Job Description

AgFirst Farm Credit Bank provides financing, as well as a range of technology and other services, to a network of agricultural lenders. Located on Main Street in Columbia, S.C., AgFirst is committed to providing a comfortable, inclusive work environment. We believe in investing in our employees so they can help lead our $42 billion company into the future.

The AgFirst Human Resources team supports the payroll and benefits platform for the Farm Credit Benefits Alliance, a cooperative between the AgFirst and Farm Credit Bank of Texas districts, which is comprised of 33 independent agricultural lending companies representing 4,500 employees in 17 eastern and Gulf Coast states. If you are looking to fuel your professional career apply today!

As a part of the Human Resources leadership team, the Manager, Payroll manages payroll administration and directs the preparation, processing and distribution of payroll for AgFirst Farm Credit Bank and associate partners with within the Farm Credit Benefits Alliance. Maintains effective positive relationships with the association partners within Farm Credit Benefits Alliance in providing payroll compliance support, guidance and training. In addition, the Manager, Payroll will lead the payroll team through the HR Transformation initiative.

Duties & Responsibilities

Management of Payroll Administration

• Serves as subject matter expert for payroll administration and ensures system and pay compliance as it pertains to FLSA and other legislative regulations
• Manages the payroll team in the preparation, processing and distribution of the AgFirst and Farm Credit Bank of Texas Districts' payroll to ensure accuracy of employee earnings, taxes, garnishments, deductions and annual/sick/PTO leave plans
• Ensures that payroll team complies with requirements of any child support, tax levies and any other federal or stated mandated garnishment
• Ensures that payroll controls, such as, salary control is completed monthly and in accordance with HR/ICFR controls
• As a part of the Human Resources leadership, ensures that payroll business functional practices are performed efficiently, effectively and in accordance with industry best practices
• As payroll manager, ensures effective communications regarding payroll legislative updates, annual processing schedules, and or, any information as it pertains to payroll, absence and time management
• Accountable and in conjunction with the payroll team, for ensuring payroll standard operating procedures are current or modified as appropriate, and that payroll processes are performed in accordance with procedures
• Work with other HR teams and leadership to identify opportunities to streamline business processes, as well as strategize for opportunities to add value as it pertains to payroll analytics requirements and other process enhancements
• In collaboration with the HR Technical team ensures that payroll earnings and deductions are configured and costed to general ledger appropriately
• Serves as payroll liaison for HR technology to provide functional support for Oracle HCM system as it pertains to the absence, payroll and time & labor modules
• Determines impact and coordinates payroll testing related to Oracle quarterly and critical ad-hoc patches, upgrades, etc.
• Collaborate with HR Technology team with constructing and delivery of communications on payroll-related system changes, enhancements, and change management efforts and documentation
• In collaboration with Director of Total Rewards, ensures that annual CIP, EIP, and LTI incentive payments are processed, reconcile and accrual true ups are completed and reversing journal entries are accurately posted

Management of Payroll Tax / Other Regulatory Reporting and Filings

• Serves as the subject matter expert on payroll tax regulations as it pertains to employer withholding and reporting requirements
• In collaboration with HR Technology team ensures that required Oracle updates with payroll compliance topics are reviewed, tested and implemented
• Ensures that Oracle has current tax tables installed semi-monthly, and that employer state unemployment rates are current within the Oracle application, as well as ADP
• Manage payroll team in ensuring that employee/employer withholding taxes are reconciled semi-monthly and Oracle periodic file is transmitted accurately and timely
• In addition, ensuring that withholding taxes are reconciled and submitted according to ADP deadline
• As the manager of payroll, ensures that ADP portal is current to include accurate employer profiles, employer state registrations are accurate and up to date, annual power of attorneys for each employer are intact, and all applicable documents for third party support is intact
• Ensures that payroll team validates ADP quarterly tax reporting is accurate and tax forms are distributed to associations each quarter
• Accountable for ensuring that any tax issues are identified, analyzed and resolved
• Accountable for ensuring employee W-2s forms are issued accurately and in accordance with the IRS distribution deadline
• Other responsibilities include ensuring annual payroll data is reconciled and transmitted by ADP W-2 submission deadline
• Accountable for the accuracy of back-up withholding tax deposits from the loan system reporting for patronage dividends/escrow and to ensure the timely filing of the Forms 945 annually for the AgFirst District associations
• Oversees mandatory payroll or organization census surveys and reporting

Payroll Accounting

• Oversees the management of the monthly general ledger reconcilement to ensure that they are performed in accordance with ICFR controls
• Accountable for payroll general ledger risk management to ensure that payroll team operates business functions according to ICFR controls
• Ensures that payroll earnings, taxes, deductions and annual leave accruals are timely and correctly recorded in the various general ledgers and all payroll accounts, including two master bank accounts
• In collaboration with HR Technology, accountable for ensuring all earnings, taxes & deductions, are costed to the appropriate general ledger accounts. Also, responsible for identifying and correcting any payroll general ledger suspense entries

Requirements

• Bachelor's Degree in Accounting, Finance or Business
• 8+ years of experience and knowledge of automated payroll and HRMS systems
• Minimum of seven years' automated payroll accounting systems experience
• At least three years management experience
• Professional certification (CPP, FPC, etc.) strongly preferred
• Strong accounting skills
• Ability to prioritize and organize work in order to meet deadlines
• Ability to communicate effectively, both orally and in writing, and to work collaboratively with others
• Project development, analysis and management skills
• Possesses a high degree of accuracy and attention to detail
• Computer skills to include HCM system, General Ledger system knowledge, and Microsoft Product Suite
• Proficient with Microsoft Excel

#LI-OM

About Us

Are you ready for a career with us that will impact more than you ever imagined? At AgFirst, you have an opportunity to make a difference for agriculture and rural communities while elevating your career. When you work here, you are part of a cooperative that provides financing, technical support, and business services to banks in the national Farm Credit system. You can be part of the solution for those banks - our customers - as they make loans to more than 80,000 farmers, businesses, and homeowners in rural America. At AgFirst, we value your skills and unique perspective. We think you'll like the impact you can make here and the benefits you will enjoy. AgFirst is dedicated to fostering an engaged workplace that makes every employee feel valued, appreciated, and heard. We invest in our employees because they invest in us and work hard to make our bank successful. Among its range of benefits, AgFirst offers competitive pay, flexible work schedules, a corporate incentive plan, and even free coffee and soft drinks in the break room. If you're ready to impact more than you ever thought possible, we're ready for you!

While we offer a variety of lending and credit jobs, we're more than just an agricultural lending company. We have many roles in areas such as information technology and information security, as well as support services. No matter your career path, find a way to impact more with AgFirst!

OUR BRAND AND CULTURE

We want to make a difference in people's lives - and that includes yours! We strive to create a workplace environment where all employees feel welcome and open to bringing their whole selves to work. We have a diverse, talented workforce that helps us bring a well-rounded perspective to the solutions we provide. At AgFirst, we aim to give our employees room to grow both personally and professionally. We hope you will find more than just a job here. We hope you will find a fulfilling career that allows you to use your abilities to impact more.

OUR BENEFITS AND REWARDS

AgFirst believes employee satisfaction is built around a career that combines personal and professional accomplishment with financial rewards that help you build toward the future. We believe that compensation is more than just a paycheck. At AgFirst, you'll find a total rewards package that includes:

• Competitive pay, with paid vacation, holidays, and sick leave, as well as paid time off for volunteering.
• Corporate incentive plan with spot bonuses for top-notch work.
• Medical, dental, and vision insurance, as well as life and disability insurance.
• Flexible spending and health savings accounts.
• Generous 401(k) matching contributions, as well as additional employer contributions.
• Reimbursement for approved higher education pursuits.
• A wellness program for employees, which includes resources for a healthier lifestyle.
• A Leadership Academy for professional development.
• Other perks, such as employee discounts, annual on-site flu shots, and even free periodic chair massages.

In addition, we are located in a modern office building in a revitalized business district on Main Street in Columbia, S.C., near multiple restaurants and shops. Our open floor plan features a variety of meeting areas, from cozy collaboration rooms to large meeting spaces - all equipped with state-of-the-art technology to meet your business needs.

Other benefits of our office building include:

• Free parking in an attached garage.
• An on-site restaurant.
• A newly renovated fitness center.
• On-site conveniences, such as dry cleaning.

Regular building events, such as luncheons and ice cream socials