Manager Recruiting Coordination

Notion helps you build beautiful tools for your life’s work. In today's world of endless apps and tabs Notion provides one place for teams to get everything done seamlessly connecting docs notes projects calendar and email—with AI built in to find answers and automate work. Millions of users from individuals to large organizations like Toyota Figma and OpenAI love Notion for its flexibility and choose it because it helps them save time and money.

In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays Tuesdays and Thursdays our designated Anchor Days. Certain teams or positions may require additional in-office workdays.

We’re looking for an experienced Recruiting Coordination (RC) Manager to lead and develop our AMER RC team. This is a people-first leadership role. Your primary responsibility will be overseeing the candidate experience and high-quality coordination across our hiring ecosystem.

Recruiting Coordinators play a critical role in driving candidate experience and ensuring operational excellence across the hiring process. In this role you’ll focus on building a high-performing team setting clear expectations and creating the systems and support structures that enable coordinators to thrive.

Operational Excellence & Candidate Experience

• Ensure a consistent high-quality candidate experience across all interview stages

• Thoughtfully scale the systems (e.g. Ashby Notion) workflows and tools that power coordination at Notion

• Continuously evaluate where automation AI and better system design can reduce manual work while preserving a high-touch candidate experience

• Drive documentation and clarity around our recruiting processes for internal and external stakeholders

Team Leadership & Development

• Manage coach and develop a team of Recruiting Coordinators across SF and NY

• Set clear performance goals and expectations aligned to recruiting priorities

• Establish and uphold standards for scheduling accuracy communication and interviewer readiness

• Conduct regular 1:1s performance reviews and career growth conversations

• Hire and onboard new team members as needed

• 8+ years of experience in recruiting; 2+ years of management experience

• Demonstrated success coaching and developing early-career talent

• Familiarity with Ashby or similar Applicant Tracking Systems

• Strong operational judgment and attention to detail

• Comfortable leading through change and ambiguity

• You don’t need to be an AI expert but you’re curious and willing to adopt AI tools to work smarter and deliver better results.

• Experience with Notion Workday and Ashby

• Experience with recruiting analytics and advanced reporting

We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description we still encourage you to apply. If you’re a builder at heart share our company values and enthusiastic about making software toolmaking ubiquitous we want to hear from you.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race color religion national origin age sex (including pregnancy childbirth or related medical conditions) marital status ancestry physical or mental disability genetic information veteran status gender identity or expression sexual orientation or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories consistent with applicable federal state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability please let your recruiter know.

Notion is committed to providing highly competitive cash compensation equity and benefits. The compensation offered for this role will be based on multiple factors such as location the role’s scope and complexity and the candidate’s experience and expertise and may vary from the range provided below. For roles based in San Francisco or New York City the estimated range for total on target earnings (including base salary and on target incentive pay) for this role is $183000 - $204000 per year.

By clicking “Submit Application” I understand and agree that Notion and its affiliates and subsidiaries will collect and process my information in accordance with Notion’s Global Recruiting Privacy Policy and NYLL 144.

#LI-Onsite

What We Do

Notion blends your everyday work tools into one. Product roadmap? Company wiki? Meeting notes? With Notion they're all in one place and totally customizable to meet the needs of any workflow. It's the all-in-one workspace for you your team and your whole company. Mission: We humans are toolmakers by nature but most of us can't build or modify the software we use every day — arguably our most powerful tool. Here at Notion we're on a mission to make it possible for everyone to shape the tools that shape their lives.

Why Work With Us

Here at Notion our work shapes our culture and our culture inspires our work. We seek to hire creative toolmakers that want to be the best in their craft. If every employee is able to focus on being the best toolmaker in their craft we'll be able to achieve our mission of enabling the world to better solve its problems.

Gallery