Manager, Science Operations

Note: APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.

DESCRIPTION:

The Manager of Science Operations supports the management of the Science Directorate by implementing systems, procedures, and policies, and coordinating the administrative work for the Directorate.

EDUCATION AND EXPERIENCE REQIIRED:

• Bachelor's degree required. Psychology or related field preferred.
• A minimum of 5 years work experience that requires independent decision making and the ability to create solutions to complex challenges.
• Experience demonstrating strong administrative, organizational, and time management.
• Skills and the ability to handle multiple projects, from multiple staff, while maintaining and accurately reflecting priorities.
• Demonstrated ability to work collaboratively with others.
• Superior problem-solving skills
• Demonstrates excellent communications, proof reading, and editing skills.

COMPUTER SKILLS:

• Microsoft Excel (Advanced User)
• Microsoft Word (Advanced user)
• Microsoft PowerPoint (Advanced User)
• Microsoft Outlook (Advanced User)
• Virtual meeting technology (User)

RESPONSIBILITIES:

The incumbent performs the activities listed below for staff members of the Science Directorate, as assigned by and under the formal supervision of the Deputy Chief Scientific Officer. The Deputy Chief Scientific Officer may informally delegate functional supervisory responsibility to other senior staff in the Science Directorate.

The person in this position must be able to exercise sound and mature judgment in carrying out his/her responsibilities and display an exceptional ability to follow the status of projects and help ensure activities are being carried out in an efficient and effective manner. This person must be able to provide clear guidance to staff regarding office policies and procedures. It is important that the incumbent be flexible to changing needs and priorities as well as be able to trouble-shoot and anticipate potential problems.

Coordinating, programmatic, and administrative support includes:

• Drafting routine correspondence
• Developing, distributing, and routing materials
• Copy editing documents.
• Liaising with other APA offices to facilitate work of Science Directorate staff.
• Communicating due dates and requests for information (within and outside of the Directorate).
• Monitoring Science Directorate webpages to ensure they are current and accurate.
• Assisting with the coordination of Directorate events (webinars and in person meetings), including the APA annual convention. This includes working with the Convention Office to arrange logistics for these meeting activities.
• Managing room and space reservations and catering for all meetings.
• Assisting staff and external meeting participants with travel logistics/reimbursements
• Creating and tracking meeting logistics and financials and submitting in a timely manner to the appropriate APA staff or office.
• In addition to carrying out the above activities, helps triage requests from staff for administrative support.
• Provides other support as needed for Science Directorate stability and growth.
• Other Duties as Assigned.

About APA:

The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.

Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA's Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.

Application Instructions:

Qualified candidates must apply online through APA's applicant system and attach a cover letter and resume specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law. #LIREmote

#LIREmote

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)