Meeting and Events Coordinator

Event Coordinator

This position supports Lockton's three pillars of clients, Associates and communities through events and communication. The Event Coordinator has regular interaction with leadership groups at Lockton and works with the Director of Marketing and Communications. The role requires a flexible schedule including evenings and weekends.

Responsibilities:

• Responsible for coordinating internal social and community events for Lockton's Associates.
• Provide internal support for client and carrier events.
• Provide internal support for large internal events.
• Advise and consult with senior leaders on objectives, requirements and logistics.
• Develop and participate in strategic planning process to ensure event improvement, creative solutions and quality customer service.
• Research and select vendors; negotiate and contract with hotels, vendors and/or contractors to leverage Lockton's buying power.
• Develop and manage budgets and support allocation process.
• Act as key contact with internal clients, venues, contractors, and vendors.
• Create and maintain event timelines and schedules.
• Develop and support registration and mobile app process including event build, reporting, attendee correspondence and troubleshooting.
• Develop event communications and coordinate design and print needs.
• Manage and/or support internal affinity groups.
• Support the operations team.

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• Bachelor's degree or equivalent experience
• Minimum of three years of event planning experience with working knowledge of the meeting/events management industry.
• Strong interpersonal skills.
• Excellent planning, scheduling, organizational and writing skills.
• Highly organized; works well under pressure.
• Ability to build consensus, share best practices, and communicate point of view effectively.
• Ability to communicate project goals and objectives, project status and deliverables.
• Adaptable, self-motivated, flexible team player.
• Advanced user of Microsoft PowerPoint, Outlook, Excel, and Word.