Office Admin Assistant

As an Office Assistant, you will provide essential administrative support to ensure the efficient day-to-day operation of the office. You will undertake various tasks to assist colleagues and managers, maintain an organized workspace, and contribute to a productive work environment.

• Assist with data entry, document preparation, including typing, formatting, proofreading, and filing.
• Assist HR in handling inquiries and requests from employees, clients, and vendors.
• Manage and maintain HR records, files, and databases, ensuring accuracy and confidentiality.
• Help in maintaining accurate employee records, including personal information, employment history, and training records.
• Assist with HR projects, such as diversity and inclusion programs, employee engagement initiatives, and training programs.
• Support in the administration of employee benefits programs, including health insurance, retirement plans, and leave policies.
• Assist employees with benefit-related questions and enrollment processes.
• Assist in updating and organizing employee handbooks and HR policies.
• Post job openings on company websites and external job boards.
• Review resumes and applications, and assist in the initial screening of candidates.
• Coordinate interview schedules and communicate with candidates about the interview process.
• Prepare new hire paperwork and ensure all required documents are completed.
• Assist in the orientation process by providing information to new employees.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Design visually appealing and effective PowerPoint presentations for various purposes, including executive meetings, client presentations, and internal reports.
• Participate in office improvement projects and process enhancements.
• Assist office managers and supervisors with various administrative tasks.

Skills Needed: 

• High school diploma or equivalent; associate's degree or bachelor's degree in business administration or related field is a plus.
• Proven 2 year experience in an administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Strong organizational skills with great attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage time effectively.
• Discretion and confidentiality when handling sensitive information.
• Attention to detail and a commitment to data accuracy.
• Problem-solving and multitasking abilities.

Benefits:

• Retirement Plan
• Group Health Insurance (Health, Dental, and Vision)
• Paid Time Off
• Referral Bonus
• Opportunity for Performance Evaluation/Retention Bonus

Compensation:

• Hourly: $15 to $18/hour