Office Administration Manager

Qube Research & Technologies (QRT) is a global quantitative and systematic investment manager, operating in all liquid asset classes across the world. We are a technology and data driven group implementing a scientific approach to investing. Combining data, research, technology, and trading expertise has shaped QRT’s collaborative mindset which enables us to solve the most complex challenges. QRT’s culture of innovation continuously drives our ambition to deliver high quality returns for our investors. 
 
Your future role within QRT 

• Oversee daily office operations, ensuring the office environment is organized, efficient, and professional. 
• Manage office supplies and inventory, including ordering, stocking, and ensuring resources are available when needed. 
• Coordinate office maintenance and repairs by liaising with vendors, suppliers, and building management. 
• Plan and organize meetings, events, and conferences, including scheduling, catering, and preparing necessary materials. 
• Support senior management by coordinating travel arrangements, calendars, and meetings. 
• Manage incoming and outgoing communication, including emails, phone calls, and mail. 
• Oversee administrative staff and assign tasks to ensure productivity and workflow efficiency. 
• Assist with onboarding new employees, ensuring they have the necessary tools and resources for success. 
• Maintain records, contracts, and important documentation with accuracy and confidentiality. 
• Ensure compliance with office policies and procedures, promoting a positive and productive work environment. 

Your Present Skill Set: 

• Proven experience as an Office Manager or in a similar administrative role. 
• Excellent organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively. 
• Strong communication and interpersonal skills, capable of building relationships with employees, vendors, and management. 
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software. 
• Ability to problem-solve and handle office challenges with resourcefulness and a proactive attitude. 
• Experience managing budgets and expenses related to office operations. 
• A high degree of discretion and professionalism, especially when handling sensitive information. 
• Attention to detail and strong follow-through on tasks and projects.