Office Administrator

Digital Health Technology team powers digital experiences and engagement to enhance the lives of millions of people every day through connected care. We build, deliver and manage a portfolio of data management platforms and mobile offerings in support of our core businesses. We thrive on simple and elegant architecture and agility. You’ll be immersed in a dynamic high-growth environment and empowered to excel, take informed risks, and drive ingenuity across the enterprise.

We are excited to welcome a dynamic and enthusiastic Site Administrator to our ResMed Halifax team to play a key role in maintaining a productive and well-organized workplace. The ideal candidate will possess a positive, can-do attitude, ready to take initiative and tackle new projects. Adaptability is key, as you'll need to navigate evolving tasks and responsibilities with ease. Strong organizational skills are essential for prioritizing tasks effectively, even on short notice, while maintaining accuracy and attention to detail.

The Site Administrator is essential to ensuring the smooth operation of our Halifax Office, supporting administrative functions, and fostering a people-first workplace culture. If you're a self-motivated problem-solver with a passion for driving office culture, we'd love to hear from you. 

Responsibilities:

Office Operations: Oversee day-to-day operations of the ResMed Halifax office, including facilities management, supplies procurement, and relationships with vendors/building management. Typical day-to-day responsibilities include re-stocking kitchens/café with coffee, healthy snacks, and beverages. Coordinating facilities maintenance and/or cleaning. Receiving and distributing incoming mail. Assisting the People internal IT Team employee onboarding/offboarding.

Administrative Assistance: Provide administrative support to Director and VP as required, including expense management, event planning and other duties as assigned.

Event Coordination: Plan and coordinating office events such as the Holiday Party, Summer Event, meetings, and team-building activities. Work with the Social Committee to support their events, activities and initiatives. Personalizing and coordinating catering for teams as requested.

Communication: Act as a liaison for both internal and external communications. Help in composing and distributing corporate messages.

Support special projects and ad hoc tasks as needed.

Must-have:

• Strong written and verbal communication skills.
• Intermediate working knowledge of Microsoft 365 such as Teams, Outlook, Word, Excel, and PowerPoint with a strong ability to quickly and easily learn new programs.
• Diploma from a recognized Office/Business Administration Program or equivalent experience. 
• 3-5 years of experience in an Administrative or Office Manager role. 

Preferred:

• Proven experience in administrative roles, preferably in the tech sector or other fast-paced environments.
• Knowledge of health and safety regulations and best practices.
• Event planning experience
• Expense with management software, desk booking software, FedEx, Canva and other inter-office collaboration tools.

We are shaping the future at ResMed, and we recognize the need to build on and broaden our existing skills and continue to attract and retain the world’s best talent. We work hard to offer holistic benefits packages, provide flexible work arrangements, cultivate a workforce culture that allows employees to grow personally and professionally, and deliver competitive salaries to our team members. Employees scheduled to work 30 or more hours per week are eligible for benefits. This position qualifies for the following benefits package: comprehensive medical, vision, dental, and life, AD&D, short-term and long-term disability insurance, sleep care management, Health Savings Account (HSA), Flexible Spending Account (FSA), commuter benefits, RRSP, Employee Stock Purchase Plan (ESPP), Employee Assistance Program (EAP), and tuition assistance. Employees accrue fifteen days Paid Time Off (PTO) in their first year of employment, receive 11 paid holidays plus 3 floating days and are eligible for 14 weeks of primary caregiver or two weeks of secondary caregiver leave when welcoming new family members.

Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant.