Office Administrator

The Office Administrator is a multi-talented, well-rounded, and vital part of the Commercial team responsible for supporting all projects and commercial teammates to ensure project and division success. Energetic, highly organized, and a strong culture influencer, this person assists with all administrative functions, procedures, internal and some external communications.

KEY RESPONSIBILITIES:

• Client Reporting - monitors historical weather events and creates accurate and timely reports for clients detailing historical data, inspection results and repair details and maintains completed reports in corresponding client files.
• Teammate Coordination - coordinate/manage teammate calendars, plan events, and schedule vendors and supplier deliveries, accurately file and record critical documents and communications for reports, and CRM applications and organization.
• Administrative Support - ensures accurate, timely, reliable, and efficient project completion by completing general administrative functions, reporting, and expense tracking. Oversees internal communications among commercial teammates.
• Remarkable Experiences - create a remarkable experience with clients, applicants, subcontractors, and teammates in everything you do.

HOW YOU’LL MAKE IMPACT:

• Keeps management informed by preparing, reviewing, and analyzing special reports; summarizing information; identifying trends.
• Completes routine weather checks and compares results against a current list of actively monitored properties to determine inspection necessity.
• Maintains the company CRM including list of current clients, contacts and active monitored properties.
• Maintains and follows through on efficient, and well communicated plans and procedures for internal operations, upholds and oversees strict adherence to collective document files. Review and approve supply requisitions.
• Provides historical and accurate data reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records and communications.
• Supports company operations by maintaining office systems.
• Oversees and manages Accounts Receivables (A/R) with regular communication and follow-up with clients for any outstanding balances on open invoices.

SKILLS & ABILITIES WE LOVE IN THIS ROLE:

• Strong administrative skills including planning, organization, and sharp attention to detail
• Effective business communication skills in verbal, written, and technical modes
• Team leader that can motivate teammates to achieve desired results
• Friendly, focused, and efficient disposition
• Ability to read a situation and develop a solution with little guidance
• Must be able to adapt to a fast-paced, fast-changing environment
• Team player who can step in and temporarily assist with other roles on an as-needed basis

BENEFITS YOU WILL ENJOY:

• Health, dental, PTO, vision insurance, and a generous 401k match

QUALIFICATIONS:

• Minimum of 2-3 years in an office management or supervisory administrative role
• Strong competency and efficiency in Microsoft Office (Word, Excel, etc.)
• Competency and efficiency in Google Drive and Google Workspace
• Competency and efficiency with Adobe Suite
• Basic accounting familiarity and knowledge of debits and credits
• Previous experience with Salesforce is preferred
• Experience with business to business (B2B) is preferred

This job description is intended to convey information essential to understanding the scope of the position and the general nature and level of work to be performed by the holder. This job description is not intended to be an exhaustive list of the duties and responsibilities and other duties and responsibilities may be assigned at the discretion of your manager. 

We hire smart, talented, driven people every day – this is your chance to make a difference and begin living your own remarkable experience!

Background, motor vehicle, drug & employment checks will be required.