Office Administrator

Position Summary:

The Office Administrator provides administrative support, to optimize efficiency by proactively managing schedules, anticipating needs, resolving conflicts, prioritizing tasks, and effectively project managing strategic initiatives on behalf of the management team. The role is the first face-to-face contact that visitors have with the Office and as such needs to present a positive image of the Company, through the provision of a friendly greeting and an efficient service. This role is responsible for overseeing the daily operations of the company's office.

Position Responsibilities may include, but not limited to:

• Organize and manage external maintenance company relationship to ensure office space is well maintained, safe and shared equipment is serviced as required
• Assist and support the coordination of large company events, e.g. Supplier Symposium and Road to World Class
• Support Employee Engagement Committee (EEC) with booking activities, coordinating events (e.g. pizza lunch, bowling nights) for the Head office
• Support the Communication team to ensure appropriate stakeholders receive company communication
• Organizes information in advance and consolidates meeting notes for follow-up actions for accountable owners, to ensure next steps are completed in a timely manner (e.g. pre-reads and action logs)
• Prioritize work efficiently to ensure smooth running of the office on a day-to-day basis, including identifying opportunities to improve administrative procedures and taking the initiative to suggest ways of working more efficiently
• Open, sort, and distribute incoming correspondence. Ensure internal & external mail and deliveries are administered to relevant departments
• Greet all visitors to the Head Office and ensure they have the appropriate passes to access the building during their visit
• Draft communications, presentation decks and other confidential material on the Senior Leadership Team (SLT) Management members' behalf, as appropriate. Identify and bring crucial issues to management's attention
• Provide high-level support including advanced, diversified, and confidential administrative duties, organizing meetings, minute-taking and producing complex documentation in a timely manner
• Ensure the operations follow all Safe Food for Canadians Regulations (SFCR), Global Food Safety Initiative (GFSI) and Good Warehouse Practices (GWP)/Good Drivers Practices (GDP) for transport rules and regulations
• Other projects or duties as assigned

Want more jobs like this?

Get jobs in Mississauga, Canada delivered to your inbox every week.

Get Jobs

Send me The Muse newsletters for the best in career advice and job search tips.

By signing up, you agree to our Terms of Service & Privacy Policy.