Office Administrator

Founded in 2012, H2O.ai is at the forefront of the AI movement to democratize Generative AI. H2O.ai’s open-source Generative AI and Enterprise h2oGPT, combined with Document AI and the award-winning autoML Driverless AI, have transformed more than 20,000 global organizations and over half of the Fortune 500 and household brands, including AT&T, Commonwealth Bank of Australia, Chipotle, ADP, Workday, Progressive Insurance, and AES.
Our “AI for Good” program supports nonprofit groups, foundations, and communities in their efforts to advance education, healthcare, and environmental conservation, including identifying areas vulnerable to natural disasters and protecting endangered species.
We have a vibrant community of two million data scientists worldwide and aim to bring together the world’s top data scientists with customers to co-create GenAI applications that are usable and valuable by everyone. Business users can now leverage the power of LLMs to enhance productivity with enterprise applications.
H2O.ai is a Visionary in the 2024 Gartner® Magic Quadrant™ for Data Science and Machine Learning Platforms. We are the only provider in the market to offer both Predictive AI and Generative AI on premise and air gapped, in addition to supporting all cloud environments.
About This Opportunity
We are looking for an energetic, part-time Office Administrator to support our Mountain View office. You are proactive, organized and take initiative to solve problems independently, while displaying good judgment. You possess a high level of integrity and discretion when handling confidential information and always conduct yourself with professionalism when dealing with fellow employees, vendors and external visitors. You are a skilled multitasker with a keen eye for detail, capable of managing both routine and complex tasks with efficiency and professionalism. You enjoy identifying opportunities for improvement and implementing changes for optimal results. 
This role is required to be onsite, up to 20 hours per week.
What You Will Do

• Own all office management tasks, including ordering supplies, managing vendor relationships, and ensuring a well-organized and safe office environment.
• Document current office management processes, identify inefficiencies and recommend improvements to enhance operational effectiveness.
• Assist in planning and coordinating company events and meetings ensuring all logistics are managed effectively.
• Provide administrative support to the CEO and other executives, as needed.
• Handle incoming and outgoing communications, including emails, calls, and meeting requests.
• Draft correspondence and prepare documents.
• Organize and prepare for executive meetings, including gathering materials, setting agendas.

What We Are Looking For

• Bachelor's degree in a related field.
• Outstanding communication and interpersonal skills.
• Experience with office management procedures.
• Demonstrated attention to detail, positive, proactive and can-do attitude in a fast-paced, ever-changing global environment.
• Exceptional ability to prioritize conflicting demands and meet deadlines with little direction.
• Strong organizational skills, meticulous, business acumen and timely follow-through.
• Excellent written and interpersonal communication skills.
• Ability to handle confidential information with integrity and exercised discretion.
• Confidence and strong decision-making skills.
• Ability to maintain office supplies inventory and ensure resources are available when needed.
• Operation and maintenance of office equipment.

Why H2O.ai?

• Market leader in total rewards
• Remote-friendly culture
• Flexible working environment
• Be part of a world-class team
• Career growth

H2O.ai is committed to creating a diverse and inclusive culture. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, religion, gender, sexual orientation, age, disability status or any other legally protected basis.
H2O.ai is an innovative AI cloud platform company, leading the mission to democratize AI for everyone. Thousands of organizations from all over the world have used our cutting-edge technology across a variety of industries. We’ve made it easy for people at all levels to generate breakthrough solutions to complex business problems and advance the discovery of new ideas and revenue streams. We push the boundaries of what is possible with artificial intelligence. 
H2O.ai employs the world’s top Kaggle Grandmasters, the community of best-in-the-world machine learning practitioners and data scientists. A strong AI for Good ethos and responsible AI drive the company’s purpose.
Please visit www.H2O.ai to learn more.