Office Administrator (Part-Time, On-site)

HMA is one of the nation's largest administrators of high-quality, innovative, and affordable health plans and distinctive services for self-funded organizations. Employers trust HMA's team of caring experts to protect two of their most important assets; their people and their health plan dollars.
In 2021, HMA was chosen as a Washington's Best Workplaces by our Staff and PSBJ™, and in 2022 we were awarded one of Seattle's Best Places to Work by BuiltIn . Our vision, 'Proving What's Possible in Healthcare®,' and our values, People First!, Be Extraordinary, Work Courageously, Own It, and Win Together, shape our culture, influence our decisions, and drive our results.
What we are looking for: We are looking to hire people that care deeply about others, thrive in evolving environments, gain satisfaction from being part of a team and helping others succeed, are motivated by tackling complex challenges, are courageous enough to share ideas, are action-oriented, are resilient, and are results-driven.
What you can expect: You can expect an inclusive, flexible, and fun culture, comprehensive salary, benefits, and time off packages with plenty of personal development and growth opportunities. If you are looking for meaningful work, a clear purpose, high standards, work/life balance, and the ability to contribute to something important, find out more about us at: https://www.accesshma.com/
How YOU will make a Difference:
Supports and Manages administration and office procedures for the Bellevue Office, including creating and maintaining an outstanding office work environment for our staff and visitors. Applicants must live within 10-15 minutes of HMA's corporate office in Bellevue. This position is part-time but requires flexibility in working hours.
Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment.
What YOU will do:

• Serves as the point person for office duties including: facilities, mailing, supplies, vendor relationships, errands, etc.
• Liaise with facility management and vendors, including janitorial, maintenance, property management, office suppliers, and security solutions.
• Coordinates with 3rd party vendors with planning and executing catering services for office meetings, events, trainings and executive leadership as needed.
• Troubleshoots, reports building issues/repair needs to facilities leadership and coordinates with property management and/or other vendors for resolution within established parameters.
• Manages proper supply, organize and orders inventories to include beverage and office supplies, kitchenette areas, office machines and conference rooms.
• Ensures the conference rooms and common areas are well maintained and properly set for scheduled meetings and events.
• Provides excellent on-site service to external partners, visitors and new employee onboarding while providing a positive experience during correspondence and when they are onsite.
• Partners with HR, Compliance, and IT to administer and maintain policies related to the office.
• Handle incoming and outgoing mail, coordinate shipping and receive packages.
• Manage and support record management programs and initiatives.
• Oversee and manage the in-office experience for staff and visitors, including the primary administration of in-office access control, desk scheduling and visitor management tools.
• Serve as Receptionist, and answer main corporate line as needed.
• Provide onsite facility presence- minimum 2-3 days per week, and be available for after-hour emergency notification and onsite support as needed.
• Coordinate and assist with Employee safety programs including Ergonomic assessments, and resources in partnership with HR Coordinator.
• Coordinate mailroom operations and work with both operational teams and vendors to drive mailroom process efficiencies and cost reductions.
• Support space planning and lease management activities, including serve as a primary contact for sub-tenant(s) for issues, concerns and general touchpoints.
• Manages sensitive information with the highest level of confidentiality.
• Assist with calendar management and a variety of other administrative tasks that include: tracking action items; completing expense reports; developing meeting agendas, and presentations, and sharepoint page administration for Facilities
• Maintain statuses of current or ongoing projects and manage special ad hoc projects as requested
• Assist with planning and coordinating on and off-site events (meetings, company parties and outings, business and department special events, etc.)

Knowledge, Experience, and Key Attributes needed for Success:

• Must be local - must live within 15 minutes of Bellevue Office
• Flexible in regards to working hours
• 2+ Years of Office-Admin Experience
• Intuitive, able to anticipate needs and develop options
• Strong partnership with facilities leadership
• Partners with leadership to make HMA a great place to work
• Ability to collaborate, engage, and provide support to all levels and departments
• Proven track record of delivering measurable results, and is self-directed
• Strong verbal and Written communication skills
• Past work experience in an insurance or medical (HIPAA regulated) environment- a Plus.

How we Support your Work, Life, and Wellness Goals:
We offer a comprehensive total rewards package for full-time employees including: competitive pay; annual incentive; medical, dental, and vision insurance; 401K retirement plan with match; generous PTO and holidays; an onsite gym facility; a gym subsidy; Life, AD&D, Short-Term and Long-Term Disability Insurances; an Employee Assistance Plan; year-round wellness activities; the ability to earn a $500 wellness incentive; monthly events; paid volunteer hours and more! For local employees- free parking and easy freeway access to I-405 and I-520 and a well-stocked kitchen on-site with subsidized snacks and refreshments.
HMA requires a background screen prior to employment.
Compensation:
The base salary range for this position in the greater Seattle area is $22.00-$28.00 p/hr and varies dependent on geography, skills, experience, education, and other job or market-related factors. Performance-based incentive bonus(es) is available. In addition, HMA provides a generous total rewards package for full-time employees that includes: seventeen (IC) or twenty-two (PL) days paid time off; eleven paid holidays, one paid personal and one paid volunteer day; company-subsidized medical, dental, vision, and prescription insurance; company-paid disability, life, and AD&D insurances; voluntary life insurances; HSA and FSA pre-tax programs; 401(k)-retirement plan with company match; wellness incentive and reimbursement; remote work and continuing education reimbursements; discount program; parental leave; and a charitable giving match. For more information about HMA, visit www.accesshma.com .
Disclaimer: The salary, other compensation, and benefits information are accurate as of this posting date. HMA reserves the right to modify this information at any time, subject to applicable law.
Protected Health Information (PHI) Access Healthcare Management Administrators (HMA) employees may encounter protected health
Part-time 20 hours per week