Office and Facilities Manager

 Who are we?

MATTE is a 360° full-service creative studio at the convergence of hype, storytelling and design. We bring people together to inspire new ways of engaging, to provoke long term progress, and to entertain audiences around the world, while helping forward-thinking brands and institutions nimbly and truly do the same. Our studio capabilities range from strategic ideation and insights, creative development, branding and identity, experiential, web design and development, campaigns and content creation, all the way through full-scale production and execution.

About this role:

MATTE is looking for a highly responsible Office and Facilities Manager to run our New York office.  Within this role you are responsible for supporting an office environment that enables our team to do their best work. The ideal candidate has impeccable organizational skills, is a creative problem-solver, and will thrive juggling multiple tasks and priorities in a fast-paced work environment. This role will handle various tasks with building management and the operations teams in regard to the ongoing upkeep of our office. If you are a detail-oriented, energetic person, then this is a great opportunity for you. Responsibilities of this position include, but are not limited to:

Roles & Responsibilities

• Oversee general office communications, announcements, and overall operations of MATTE’s New York headquarters.
• Order and maintain inventory of kitchen, office, and facilities supplies.
• Liaise with facility management vendors, including cleaning, catering, and security to ensure proper ongoing services of these vendors within our facilities.
• Manage, coordinate, and schedule all system maintenance and repairs, and monitor system performance
• Implement and supervise maintenance programs related to interior and exterior conditions, appearance, and operation of facilities.
• Manage all COVID-19 protocols and mandates within the office.
• Professionally manage the phones at the front desk
• Assist employees and guests with conference room set up
• Manage office, pantry, and snack station supplies
• Liaison with vendors for office deliveries and equipment repairs
• Cultivate relationships with employees to better understand their requirements and improve the workplace ability to address them
• Assist with scheduling when needed
• Manage front desk operations including but not limited to package & mail intake, meeting catering, event organization, phones, and employee
• Additional administrative and operational duties as needed
• Work with the Managing Partners and Operations  team on ad-hoc projects.

What you bring:

• At least 3+ years in reception or office administration,  preferably in an agency environment.
• Proactive team player with a positive, "can-do anything" attitude
• High level of proficiency in Google Suite/Workspace. Experience with Slack preferred.
• Hardworking and willing to be available on weekends when needed
• Comfortable corresponding and interacting with individuals, at all levels in the organization
• Detail oriented, confident, self-starter, with exceptional organizational skills

Benefits include:

• Full Medical, Dental, and Vision coverage
• 401k with a 4% company contribution max match (eligible after 6 months of employment)
• Fully covered yearly Citibike membership 
• Talkspace membership 
• Competitive PTO package
• End of Year Recharge paid time off
• Sabbatical Program option after three years of employment with us
• Parental Leave for all new parents
• Flexible work from home and remote options for specific roles

Everyone is welcome at MATTE - we’re passionate about building a team that reflects the diversity of our community and creating an environment where our differences are celebrated. MATTE provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, MATTE will provide reasonable accommodations for qualified individuals with disabilities.