Office Assistant

TAM Residential was formed because we wanted to provide an excellent customer service experience for everyone. We provide our team members with a work environment that will help them grow in their career, help them obtain your personal goals, use their talents to contribute to the team, and to have FUN!!

TAM was recently awarded NAA's Top Employer for 2022!

The Office Assistant will coordinate office activities and operations while providing clerical and administrative support to management. The office assistant ensures the smooth running of our company’s office and contributes to driving sustainable growth.

Duties + Responsibilities:

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Maintain corporate Teams Folder.
• Update operations calendar/send to all PM, RM, Compliance, Marketing, & floating PM
• Maintain all versions of the property list/ make copies for corporate members.
• Complete help desk tickets within our Property Management Software & Screening System
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains office supplies inventory and all office orders.
• Maintains records, documentation, and files, particularly onboarding and offboarding SharePoint files for the Transitions Team
• Performs other related duties as assigned.

Qualifications:

• Excellent verbal and written communication skills.
• Bilingual in English and Spanish is preferred.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software

Education + Experience:

• High school diploma or equivalent required
• At least one year of administrative and clerical experience required.
• Previous experience working in multi-family property management is preferred.

Benefits:

Associates who are regularly scheduled for and work 30 hours or more per week are eligible for company-sponsored benefits the 1st day of the month, following completion of 30 continuous days of employment. Benefits offered include medical, dental and vision coverage, as well as 401K and life insurance. Regular, full-time associates are eligible to accrue paid time off (PTO) and holiday pay.

EEOC:

TAM Residential is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.