Office Assistant

Summary of Position
The Office Assistant is responsible for providing support on a variety of tasks and projects which include reception, supply management, interoffice communication, support with facilities management, onboarding new hires, and assisting with interpersonal questions and concerns. This position requires excellent administrative, interpersonal, and organizational skills including the ability to multi-task, maintain in-house databases, and perform detailed follow-up.
Position Functions

• Office Experience:
  
  • Answering the phones
  • Mail and delivery distribution
  • Printing and assembly of training binders for all departments
  • Maintain and update Lucid Chart floor plans for the Arizona office space
  • Ensure that TV Monitors are functioning and connected to AppSpace daily
  • Conference and meeting room set up for:
    
    • Guest Events
    • Employee Events
    • Lunch & Learns
• Falvey liaison with building representatives per lease agreement
• Supply and inventory management
  
  • Inventory control of office supplies, snacks, and beverages
  • Putting away deliveries of office supplies
  • Restocking supplies in employee areas
• Assist With Onboarding New Hires
  
  • Giving office tours, setting up desks, completing i9 paperwork, and working with IT to ensure they proper hardware
• HR support including; employee relations, performance management, and policy development
• Other Tasks assigned by manager