Office Assistant

We are looking for a dynamic people-focused professional to be the heart of our office! As our Office Assistant, you’ll be the glue that keeps our team connected, from organizing events to ensuring everything runs seamlessly behind the scenes. Your dedication to people and creating a welcoming, efficient workplace will shape the heart of our company culture.

THE OPPORTUNITY

• Ensure Smooth Office Operations: Your primary responsibility is to ensure the smooth operation of the reception area and maintain efficient office operations. You act as first point of contact for the office and play a crucial role in creating a positive and professional environment for employees and visitors. You monitor daily operations and address potential issues as they arise.
• Administrative Support: You are responsible for handling various administrative tasks, including managing correspondence, organizing documents, assisting with office logistics and creating engagement content, i.e., graphics, photos, videos, etc.
• Office Equipment Management: You oversee the management of office equipment, ensuring that all devices and tools are properly maintained and functional to support daily operations.
• Office space management, seating plan creation, lease and office expansion
• Hospitality Services: Your role involves providing refreshments for employees and visitors, tending to their needs, and ensuring a welcoming and comfortable atmosphere in the office.
• Event Organization: You organize social events, as well as fun activities for Employees‘ in Vendavo. You assist in organizing seminars and meetings, coordinate logistics of on-site Customer and Executive visits and plan and manage activities that will help with Site growth.
• Collaboration with HR: You collaborate closely with the HR department to support various activities such as employee onboarding and HR-related administrative tasks.
• Communication with Building Management: You serve as a liaison between the office and building management, addressing facility-related issues, coordinating maintenance requests, and ensuring compliance with building regulations and policies.

THE SKILL SET

• High school or university education
• Proficient in MS Office
• Excellent verbal and written communication in Czech and English
• Strong organizational and communication skills
• Solution-oriented mindset with the ability to turn challenges into opportunities
• Good at creating Meetups, presentations, photos, videos and organizing Employees‘ events
• Reliability, responsibility, and precision
• Ability to work independently and in a team
• Previous experience with office management, community management, employee engagement and events planning

THE BENEFITS

• Working within a team of friendly, skilled people where help is always within reach
• Professional growth and development opportunities
• Use of modern tools and access to experts
• Team spirit in the workplace, and fun team activities
• Opportunities to learn a new field and get a deep understanding of enterprise tech
• Flexible working hours without micromanagement
• Personal freedom and focus on individual responsibility
• Company-sponsored events for employees, volunteer tech talks, and tournaments
• Weekly English classes, international travel opportunities
• 25 days of paid vacation + 4 additional company days off to recharge your batteries (1 day each quarter) + 3 sick days + 2 days paid for charity activities
• Monthly benefits allowance, meal contributions
• MultiSport card available
• Modern cozy offices in Prague, Hradec Kralove, and Ostrava, no large open-space floors or cubicles, rec room with games and books
• High-end laptop (Dell XPS or Mac) and smartphone (Samsung S or iPhone), including personal use
• Option to use discounted unlimited mobile plan for family members