Office Assistant

We are looking for a highly capable Office Assistant for our La Jolla, CA, corporate HQ. This person will provide office services with enthusiasm and a team-player mindset. This role requires you to work closely with a team of administrative and operational professionals on facilities, operational initiatives, basic IT services, and general office administration services.

• • Set up and closing of office facilities, including reception and kitchen areas

  • At the front desk:

  • Greet visitors and screen/direct inbound phone calls to the appropriate recipient 

  • Control office access: monitor the logbook, issue visitor badges and parking transponders

  • Welcoming new employees and setting them up with equipment

  • Frequent interaction with in office employees and executives, demonstrating and maintaining a high level of professional behavior at all times

  • Ordering, setting up, and breaking down catered meals 

  • Providing quality service to employees to ensure a distraction-free environment

  • General administrative support, including office inventory and supplies, shipping, receiving, etc.

  • Answer employee questions and direct them to appropriate resources 

  • Maintain multiple kitchens, ensuring items are stocked and dishes are placed in the dishwashers

  • Assist with additional administrative projects and kitchen duties 

  • Approve invoices for food vendors, flowers, parking, and related HQ purchases and handle package shipping and delivery tasks 

  • Work closely with the director of IT and Infrastructure and HR team on Corporate Services tasks, including:

  • Travel, accommodations, and local transport for visiting overseas guests

  • Assist with IT-related projects such as product ordering and asset management

  • Administrating Amazon Business services used for purchases in the US

  • Other duties as assigned

• • 1–2 years of job related experience, preferably in  administrative/hospitality industry 

  • Experience using multi-line phone systems

  • Kitchen and/or restaurant experience

  • Strong verbal, written, interpersonal, and customer service skills, able to represent the company with internal employees, visitors, and vendors

  • Ability to operate with a high level of confidentiality and integrity

  • Strong planning and organizational skills with close attention to details

  • 1–2 years of Microsoft Word and Excel experience; preferably Google Workplace (G Suite products) applications as well

  • Basic knowledge and understanding of technology in order to work with the IT team regarding staff and office IT needs and requirements

  • Punctual and dependable, with excellent time management skills

  • Confidence in interactions with people of all backgrounds and at all levels of the organization

  • Can adapt to change quickly and navigate through fluctuating work priorities

  • Able to occasionally lift, move, carry, push or pull up to 50 lbs

The hourly range for this role is {$20.00 - $23.00}. Actual compensation packages within this range are based on a wide array of factors unique to each candidate and role requirements, including but not limited to skill set, years and depth of experience, certifications, and specific location.