Office Associate (Contract)

As a member of the business operations team, you will be responsible for overseeing and ensuring the smooth operation and day-to-day functions of Vatic’s New York office. You will be supporting the Business Operations team in daily administration, company culture initiatives, special projects, and various other matters. Having the ability to multitask and prioritize tasks is key. You will have a significant impact on the overall productivity and happiness of the team, and should take pride in being a helpful presence around the office.  This role will be onsite in our Midtown Manhattan office, Monday to Thursday, 8:30am to 4:30pm.

Key responsibilities include, but are not limited to:

• Office maintenance and upkeep
• Conduct inventory and ordering for all office supplies including snacks, beverages, and office supplies
• Travel coordination for the company as needed
• Plan daily catering and stock pantry
• Liase with Building Management on repairs, building issues, and services
• Plan/oversee arrangements for various meetings and corporate events  (e.g. onsite meetings, team building events, etc.)
• Contribute to the promotion of a creative, productive, collaborative, and enjoyable work environment, including the management of ongoing employee programs and projects
• Work on ad-hoc special projects as needed

If you possess the following, we would love to explore what is available for you:

• Bachelor's Degree
• 2+ years administrative support and/or executive assistant experience.  We will also consider sales, non-profit, and recruiting experience
• Previous experience working in a fast-paced and high-demand environment
• Willingness to roll up your sleeves and get a task done, no matter how small
• Outstanding interpersonal, administrative, organizational, and communications skills, both written and verbal
• Self-motivation, extraordinary attention to detail (including timeliness), and an internal drive to produce high-quality work with the ability to manage multiple projects and tasks simultaneously
• Proven ability to exercise sound judgments, maintain confidentiality, and operate both independently as well as a part of a collaborative team
• Demonstrated ability to set priorities and anticipate needs
• Demonstrated ability to work directly with senior-level staff both internally and externally 
• Ability to create new processes and efficiencies and execute them effectively
• Proficiency with Google Suite and Microsoft Office (Word/Excel/Powerpoint/Outlook) 
• Ability to lift up to 25 pounds and stand on feet for extended periods
• Experience with Greenhouse, EZ Office, DocuSign, and Zoom is a plus

While we are serious about our work at Vatic Investments, we also promote a fun startup environment!

You can expect:

• Ping pong and poker games
• Fun team outings
• Unlimited office snacks
• Free breakfast, lunch, and dinner

The base salary range for this role is between $45,000 to $75,000. The base salary range does not include any other form of compensation, such as any bonus amounts, or any benefits.  Factors that may impact the agreed upon base salary within the range for a particular candidate include years of experience, level of education obtained, skill set, and other factors.