Office Coordinator

About the Role:

The Facilities Team is committed to keeping the PitchBook office in prime condition and contributing to office culture. We value efficiency, curiosity, reliability, and being supportive of each other and our employees. We strive to exceed expectations and be a go-to resource for everyone we encounter. Our team helps to make PitchBook a fun, safe, and inclusive place to work.

We are seeking a knowledgeable Office Coordinator to ensure an optimal working environment in our facility. The position of an Office Coordinator is responsible for various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, front desk management, greeting guests, receiving packages, and scheduling meetings and appointments for our Recruiting team. 

Primary Job Responsibilities:

• Greet PitchBook guests and notify employees of guests arrival
• Receive and notify recipients of incoming deliveries, mail, and packages 
• Coordinate with the People Team on new hire desk set-up and swag delivery
• Conduct an office tour as part the New Employee Orientation (NEO) 
• Maintain the general upkeep and cleanliness of common areas, conference rooms, kitchens, and reception desk
• Provide support for internal events (includes moving furniture and event set up/break down)
• Support teams with various administrative tasks and be the “go-to” resource for employees and visitors to the PitchBook office
• Respond to tickets in our Fresh Service system along with entering tickets in our Building Engine System
• Maintain inventory and submit orders for office supplies in coordination with Facilities & the Operations Manager
• Assist the Facilities team with special projects and other adhoc needs
• Support the vision and values of the company through role modeling and encouraging desired behaviors 
• Participate in various company initiatives and projects as requested 

Skills and Qualifications:

• 1+ years previous experience in office administration or support 
• Strong communication and customer service skills 
• Proactive and solution oriented – anticipates needs 
• Able to take direction and work independently on assigned tasks 
• A “no job is too big or too small” attitude 
• Strong organizational skills including effective time management and prioritization of duties 
• Able to remain flexible in a constantly changing environment 
• Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily 
• Experience with Envoy, Slack, and Space IQ (Facility Management Software) a plus

Benefits + Compensation at PitchBook:

Physical Health            

• Comprehensive health benefits
• Additional medical wellness incentives 
• STD, LTD, AD&D, and life insurance

Emotional Health 

• Paid sabbatical program after four years
• Paid family and paternity leave 
• Annual educational stipend
• Ability to apply for tuition reimbursement
• CFA exam stipend 
• Robust training programs on industry and soft skills 
• Employee assistance program
• Generous allotment of vacation days, sick days, and volunteer days 

Social Health 

• Matching gifts program
• Employee resource groups
• Subsidized emergency childcare  
• Dependent Care FSA
• Company-wide events
• Employee referral bonus program  
• Quarterly team building events

Financial Health 

• 401k match
• Shared ownership employee stock program 
• Monthly transportation stipend  

*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.

Compensation

• Annual base salary: $50,000-$62,000
• Target annual bonus percentage: 5%

*Starting pay will be based on several factors and commensurate with qualifications & experience. We also have a location-based compensation structure; there may be different ranges for candidates by location. 

Working Conditions:

We believe our business and our culture are strongest when we work together in person. We also know that it’s helpful to have some flexibility to work remotely. Most roles work in the office 3+ days/week, and some are expected to work in the office 4-5 days/week. The current expectation for this role is that you are working in the office 5 days/week and that you are in the office full-time during the training period, for which the length varies by role. During an initial phone screen, the team will discuss expectations for this specific position.

The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

Life At PB:

We are consistently recognized as a Best Place to Work and our culture is at the heart of our success. It’s our fundamental belief that people do and create great things and that people are the cornerstone of prosperity. We believe that proactively seeking out different points of view, listening to others, learning, and reflecting on what we’ve heard creates a sense of belonging within PitchBook and strengthens the PitchBook community.

We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.

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