Office Coordinator

Office Coordinator

We are looking for a passionate and experienced Office Coordinator who is excited about building a great employee experience for our team.  We’re looking for someone who is motivated to dig into the immediate office needs, while also thinking longer term to optimize our office management processes to support our growing team. We are looking for people who are passionate about a more sustainable future and want to make that vision a reality. An ideal candidate is someone who is excited to collaborate with a diverse and dedicated team.  

Lunar Energy was founded to transition homes to 100% clean energy—making our electricity greener, our air cleaner and our energy more safe, secure and reliable for all. We’re a fast-growing, global company building the world’s best clean energy products to electrify all homes and connect communities to form clean, resilient virtual power plants.

On a given day at Lunar, you’ll likely…

• Be the backbone of the office! You’ll ensure that our office environment creates an ideal workspace for all of our teams.
• Welcome visitors & maintain a clean and aesthetically pleasing reception area
• Support employee onboarding and off-boarding processes in collaboration with the People and IT teams (1st day coordination, workspace setup, etc)
• Be responsible for calendar management of all department conference rooms and ensure that all conference rooms are organized, available, and cleaned after each meeting 
• Perform general office duties, as required, including sorting and delivering mail, perform outgoing shipping, and assist internal clients with logistics needs
• Maintain the kitchen area (restocking beverages, snacks, refilling & maintaining coffee machines, running & unloading the dishwashers, and ensuring overall cleanliness throughout the day)
• Manage inventory of office supplies and kitchen supplies. Place weekly & monthly orders through Costco, Amazon, Nature Box, etc. 
• Working with employees and vendors to help maintain a clean and safe office environment
• Event assistant duties including setting up and ordering food and beverages for special meetings and events 
• Partner with HR to maintain office policies and procedures
• Use Docusign to send NDAs to interview candidates, vendors and other 3rd party partners 
• Manage special projects and operational logistics as needed  
• Assist the Office Manager with other administrative tasks as assigned and required

Desired Skills:

• 1-3 years of administrative experience, startup or tech experience preferred
• You are a proactive, high energy, motivated, reliable, multitasker with a no task is too small attitude that goes above and beyond for your team.
• You are eco conscious and passionate about accelerating the adoption of renewables and decarbonization of our energy infrastructure.
• Available Monday-Friday 8:30am-5:00pm onsite 
• Available for overtime as needed for monthly happy hours, board meetings and employee events 
• B.A. or B.S. preferred

Benefits:

• Competitive compensation package + equity
• Comprehensive benefits - medical, dental, and vision
• 401(k) 
• 15 days PTO + 10 paid holidays
• 12 weeks paid birthing parent leave

Wellbeing: 

• GymPass- On-demand virtual classes, wellbeing coaching, and access to dozens of gyms and studios
• SoFi- Personal finance benefits for loans, mortgage & refinancing, & money management tools
• Carrot- Free access to chat with fertility, pregnancy, and legal experts
• Headspace- Unlimited access to guided meditation and exercises to improve stress, sleep and relationship
• One Medical- Primary care practice focused on providing exceptional care by making it easier and more enjoyable to get care, to keep you happier and healthier —and lower healthcare costs. Employees and their dependents get a high-end primary care experience, same-day appointments, 24/7 Video Chat with compassionate providers
• PerkSpot- Shop with hundreds of vendors to provide exclusive discounts
• Spring Health- Eliminate barriers to mental health through personalized, evidence-based treatment plan that can include any combination of exercise, digital cognitive behavioral therapy, in-person therapy, medication or more.

Our Compensation Philosophy: Our goal is to ensure that all Lunar Energy employees are fairly compensated. Please note that the hourly range information that follows is a good faith estimate for this position provided pursuant to the Pay Transparency for Pay Equity Act for California applicants. The hourly range estimate for this position depending on level of experience is: $28 - $31 USD.

The actual offer, reflecting the total compensation package & benefits, will be at the company’s sole discretion, and determined by factors including but not limited to years of experience, job level, geographic location, and other relevant business considerations. The company also reserves the right to amend or modify this job description, employee perks, and benefits at any time.