Office Coordinator

The Role: Office Coordinator/Executive Assistant

Rue Gilt Groupe (RGG) is looking for an Office Coordinator/Executive Assistant to join our team at our NYC office. In this dual role, you will provide administrative support for the President and will play an integral part in shaping the office culture and daily operations by working directly with vendors and employees across various business functions at all levels.

You will be the first impression for many as they enter our workspace. Thus, we are looking for someone who is a positive, self-starter with a particular attention to detail and a great knack for multitasking and keeping things clean and orderly. This role fosters creativity, new ideas, innovation, and can be as wide or narrow as you see fit.

Expected working hours are from 8:30AM - 5:00PM ET, but flexibility is helpful for occasional events and celebrations.

Able to commit to three (3) days in the office and will be able to work remotely two (2) day/week.

What You'll Do:

• EA Support to President
• Ensure all visitors feel welcome at RGG and that the office maintains an inviting appearance
• Manage Vendors & Restocking: catering, kitchen/office supplies, office snacks/beverages, Cintas, cleaning schedule
• Plan and execute in-office and engagement events including the planning of RGG’s end of year Holiday Party
• Manage Expense report creation, Amex Monthly Expenses, Amazon Business Account
• Serve as main point of contact for our building management team and contractors as well as lead facilities related projects and monitor facilities spending tracker
• Own office seating chart plan, badging system, and maintenance of Condeco desk, collaboration space, and conference room booking app
• Provide support for new hire orientation, employee birthdays & anniversaries
• Coordinate incoming and outgoing mail and package delivery services
• Additional support to People Team as needed

About You:

At Rue Gilt Groupe, diversity enriches our passion, collaboration, kindness and innovation. We’re committed to fostering an inclusive environment where every Associate is empowered to learn, grow and bring their full self to work. Even if you don't check off every qualification in the job description, that's okay. We encourage you to apply to any role that excites you and sparks delight! We can't wait to learn more about you.

• Professional experience in similar like role, reception, administration, and/or facilities management, coordination, etc.
• Positive and self-motivated with a passion for customer service who is energized by an environment that fosters connections
• Responsible, dependable, and highly organized with great follow-through
• Keen attention to detail and unwavering commitment to high-quality work
• Experienced with Microsoft Office, Microsoft Outlook, Slack, and Google Suite
• Must be able to lift 10 lbs on a regular basis

Base Salary Range: $50,000 - $60,000

Rue Gilt Groupe is committed to providing Associates with equal pay for equal work and carefully considers a wide range of compensation factors, including prior experience, skills and expertise, location, and internal equity. Our goal is to support, reward and compensate the entire individual. Depending on role eligibility, your offer may also include bonus/commission, equity, 401(k) match, and a variety of benefits. Therefore, final offer amounts may vary from the amount stated.

Important COVID-19 Guidance (for candidates applying to roles in our MA, NY and CA offices): Per Rue Gilt Groupe’s policy, all associates who will work at our MA, NY or CA offices must be fully-vaccinated and proof of vaccination will be required.

ABOUT US:

Rue Gilt Groupe is a leading off-price e-commerce portfolio company, connecting the next-generation shopper to world-class brands. We’ve defined the online treasure hunt through our daily sale events allowing a large, loyal member base to discover over 5,000 premium and luxury brands at prices up to 70% off full-price retail.

Rue Gilt Groupe operates three complementary sites – Rue La La, Gilt, and Shop Premium Outlets.

Our vision at RGG is to spark delight through daily discovery – we make shopping an occasion to celebrate. At the forefront of fashion and technology, we’re also in the business of sparking delight for our Associates. We inspire each other, our Members, and ourselves to push past the expected – every day. Our culture is rooted in our values and together we work to demonstrate being Kind, Passionate, Collaborative, Innovative, Tenacious and Empowered