Office Coordinator

Who are we?

Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

Our Corporate Real Estate Services (CRES) team is seeking an Office Coordinator to manage our facilities at our Perth office and our satellite offices around Scotland.

Please note this is a full-time, permanent role that is fully onsite/office-based in our Perth, Scotland office and NOT Perth, Australia. You will initially be based out of our rapidly expanding Perth office and occasionally be required to travel to to our various sites across Scotland.

Role Responsibilities:

• Manage the facilities in our Perth office and conduct periodic checks across our other offices across Scotland.

• Supervise, inspect, and secure office buildings.

• Monitor and replenish office consumables such as food, drink, and stationary.

• Serve as the primary contact for local staff to report facilities-related issues.

• Handle incoming and outgoing post.

• Develop relationships with local Business Units and respond to their needs appropriately.

• Maintain knowledge of the Planned Preventative Maintenance schedules and assist as needed.

• Collaborate with the team to respond to emergencies or urgent issues and manage/report the outcomes.

• Assist in implementing new or revised working methods related to standardising and consolidating various key CRES services.

• Contribute to business continuity planning duties as required.

• Attend and participate in supplier and team meetings.

Role Responsibilities:

• Experience in a similar CRES/facilities role

• Fire Warden qualification

• First Aid qualification

• DSE training

• Full, clean driver’s license

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new

• We support each other in the small everyday moments and the bigger challenges

• We are determined to make a positive difference at work and beyond

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Permanent