Office Coordinator

We are looking for an Office Coordinator. As an Office Coordinator, you’ll be part of a cross-functional team whose mission is to lead IonQ on its journey to build the world’s best quantum computers to solve the world’s most complex problems. 

You will work closely with the entire organization to ensure the smooth and efficient daily operations of the office and be responsible for a variety of tasks including the greeting of all guests. You will need to ensure the front lobby, conference rooms, and break rooms are maintained, organized and clean. This will include workspace and conference room set-up, storage management, vendor interaction, and end-user help-desk response. This individual will have the ability to multi-task with the understanding of priorities based on safety, business needs, and customer satisfaction. 

Responsibilities: 

• Greet all guests and set up security access as needed
• Daily upkeep with work orders, office and workstation furniture, and conference room setup. This includes general office tasks such as file management, tidying, setting up offices or workstations, and first aid and emergency response
• End-user helpdesk response
• Maintain on-site storage areas
• Maintain, update, and review facility files
• Providing back up coverage as needed with tasks for site leadership support
• Assist in ensuring a secure environment as per the company procedures
• Mailroom operations such as sorting, metering, folding, inserting, delivery, pickup, etc.; lifting heavy boxes, files or paper when needed, which may be up to 55 lbs; handling time-sensitive material
• Other tasks as assigned/needed such as running minor errands, assisting with traffic flow and logistics during special events, interacting with vendors, completing special projects, etc.
• Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude

You’d be a good fit with:

• 2-5 years of relevant work experience required
• Self-starter with the ability to complete assignments with minimal supervision; must be able to work well both independently and with others
• Excellent organizational skills and ability to efficiently multitask
• Attention to detail in maintaining logs, reporting documentation, and data entry 
• Excellent customer service and interpersonal skills including the ability to communicate and collaborate effectively with all levels of personnel and external vendors in a supportive and positive manner
• Flexible and able to adapt to changing procedures, systems, and priorities
  

You’d be a great fit with:

• A college degree in humanities or relevant life experience
• Proficiency in Google Office, Microsoft Office Suite
• Experience in a technical office environment