Office Coordinator

As the office coordinator, you will play a pivotal role in making a great first impression, ensuring the efficient functioning of our reception environment, and assisting in many exciting ongoing office operations. This position requires a detail-oriented individual who thrives in a fast-paced environment and is adept at multitasking. This hourly role is on-site 5 days a week.

Key Responsibilities

· Primary responsibility will be ensuring consistent, professional reception coverage – greeting guests and visitors, directing incoming guest traffic, managing in/out log as well as NDA process and organization, maintaining the front office aesthetics

· Assisting with daily conference room preparation, turnover, and restocking

· Daily kitchen maintenance and breakroom restocking

· Office supply restocking

· Ordering occasional lunches and assisting with set up and break down

· Assisting with occasional events and social activities

· Assisting other departments with occasional support

· Checking voicemail and forwarding messages appropriately

Required Skills

· You have proven experience in an administrative assistant, receptionist, or customer service role (2+ years)

· You have excellent organizational and time management skills, with the ability to prioritize tasks effectively

· You are detail oriented

· You are punctual and reliable

· You have strong communication skills, both written and verbal

· You must be able to consistently maintain high level of discretion, professionalism, and diplomacy

· You have a positive attitude and willingness to adapt in a fast-paced environment

· You have proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams)

· You have a high school diploma or equivalent Previous experience in a technical background or a startup a plus

· Experience/familiarity with Adobe Sign, Envoy, Canva, Jira, Confluence a plus

Education and Experience 

· High school diploma or equivalent

· At least 2 years of administrative, receptionist or customer service experience