Office Coordinator - Contract

Position Summary:

Prove is looking for an energetic and dynamic candidate to join us as an Office Coordinator. You will contribute to the employee and client experience in our fast-growing India region. You have strong multi-tasking skills, a focus on customer experience, and demonstrate operational excellence.

What You Are Accountable For

• Calendar & Travel Management support for Chief People Officer, Chief Marketing Officer, and General Counsel.
• Support company operations by maintaining office and management of vendors (food, water, etc.) for NYC Office.
• Maintain office services by organizing office operations, correspondence, filing systems, reviewing and approving supply requisitions (assigning and monitoring as well).
• Provide for retention, protection, retrieval, transfer, and disposal of some physical
• Implement office policies, standards and procedures, measuring results against standards, and making necessary
• Complete operational requirements by scheduling and following up on work results and for any

• Assist with cultural/office events to create the same experience globally no matter of location, may include finding local vendors and purchasing and purchasing local office/employee experience
• Manage SWAG deliveries across the region, to include the shipping and receiving of SWAG kits particularly for new
• Maintains office cleaners and other temp staff by recruiting, selecting, orienting, and training for Facility maintenance
• Minor bookkeeping of some transactions for Prove when
• Prepare agendas, make travel arrangements, and maintain calendars for senior
• Track stocks of office supplies and place orders when
• Manage phone calls and correspondence (e-mail, letters, packages )
• Coordinate with the colleagues for any travel needs for the official purposes and if needed perform site visits and correspondence travels by self when needed
• Collection of the documents to transfer the sensitive documents for the company between the office and employee locations when
• Visit the Local Govt Departments for any Legal requirements for the regulators and for any Legal Bonds
• Assist colleagues whenever

What We Require

• 1-3 years of executive support & office operations experience
• High attention to detail
• Strong communication skills
• Proficiency with Gmail, Google Calendars, MS Word, Excel
• A focus on customer experience and providing best service for employees and client
• Enthusiastic and passionate
• Able to lift up to 20 pounds
• Experience in cybersecurity, fintech, or fast-growing startup is preferred

This is an temporary in office position located in our New York City office. Hourly compensation is $30 - $35 per hour.