Office Coordinator (Temp)

• This role will have an hourly rate of $33 per hour. 
• This role is a part-time (15 hours per week), temporary position with a contract lasting 6 months. 
• Due to the nature of the position, the role will require you to be able to work from our Charlottesville, VA office for all of your contracted hours (3 hours per day- Monday-Friday).

WillowTree, a TELUS International Company, partners with the world’s leading brands to help them tackle their thorniest challenges - be it launching new digital products, delivering personalized marketing at scale, or harnessing the power of data and AI to transform their business. These mission-critical initiatives aren’t solved by a single discipline. Great digital is a team game - it requires seamlessly combining strategy, engineering, design, data science, marketing, and more. Other firms have bolted on these capabilities - as digital natives, we’ve built them into our teams from Day 1. The result? Top and bottom lines that grow, alongside our client’s capabilities. Check out how we have impacted our clients' digital portfolios over the years.

In January 2023, WillowTree was acquired by TELUS International (Symbol: TIXT).  The combined company brings an unparalleled ability to deliver seamless, trusted, digitally-enabled experiences across any channel a customer might choose - be it mobile apps, websites, voice skills, chatbots, email, service agents, or associates.

The Office Coordinator is an engaging role with endless opportunities to impact our teams, clients, and company through your attention to detail and creative execution. You’ll be responsible for supporting our Charlottesville Office.  With minimal oversight, you’ll help drive administrative functions and make things happen!

• Be instrumental in supporting admin and office operations in Charlottesville  and providing an excellent experience for team members and visitors
• Work independently and interdependently with our office & facilities team on shifting priorities
• Organize and keep clean our kitchens, conference rooms, common areas, and storage spaces
• Assist in managing office events including client visits and happy hours
• Coordinate tasks related to planning and executing new hire onboarding e.g. setting up new desks, sending out welcome gift
• Coordinate the logistics for new office setups and team moves
• Provide front desk coverage as needed, including updating our delivery and visitor intake information systems
• Help track and resolve work orders and facilities requests
• Foster our project teams’ success by offering support as needed
• Submit monthly expense reports tracking purchases for the Charlottesville office

• 2+ years of administrative or office operations experience 
• Proactive, helpful, can-do attitude. You get a kick out of taking care of things the right way the first time.
• Organized with great time management skills and an ability to quickly adjust with ever-changing priorities
• Independent and creative thinker who can get things done
• Great communicator and writer
• Exceptional organizational skills. You are one of those people who says, "I'll take care of it" and everybody knows that you will.
• Enjoy promoting a positive company culture
• Able to switch between sitting at a computer and walking, bending, reaching, and lifting items up to 50 pounds. 

• Knowledge of facilities-related issues and ability to work with contractors getting them resolved. 
• Knowledge of G-Suite

We offer a place to be yourself.

Our differences, both visible and invisible, benefit our teams, our communities, and the products we craft. That’s why WillowTree strives to build a team with diverse backgrounds, skills, and perspectives. You’ll work hard here; however, we’ll balance that with a culture that supports your growth and cares about your well-being. We’re committed to creating an environment of inclusion — a place where every Tree can thrive.

We want you to reach your fullest potential and part of your professional development at WillowTree will include dedicated time to innovate on passion projects and an annual stipend to fund your professional pursuits.

WillowTree celebrates our differences and provides equal employment opportunities to all team members and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.