Office Coordinator (Temp Part-time)

BlueSnap is a rapid-growth international FinTech company, headquartered in Waltham, MA, with offices in Israel, Ireland, and the UK. We are thrilled to be one of the fastest growing companies in the payments industry. Our team works collaboratively building a world-class payments orchestration platform that provides our clients with extensive capabilities, technologies, and services, all with only one integration.

BlueSnap is looking for a Temporary Part-time Office Coordinator to join our growing team for approximately four to five months with the possibility to extend. You will be responsible for general office management, reception, and administrative support for our Waltham, MA office. You will provide a positive, professional, helpful, and cheerful demeanor to ensure a positive impression and experience for all BlueSnap guests and employees.

This is a part-time temporary role (approx. 20 hours per week).

Responsibilities: 

• Welcome all guests, interviewees, and new hires to the BlueSnap office
• Manage incoming phone calls and written correspondence (letters, packages, etc.)
• Coordinate weekly office catering (ordering, set-up and clean-up)
• Work with the HR team to coordinate on-site, virtual, and off-site company events
• Track and replenishing all office and kitchen supplies weekly
• Ensure all common office areas (i.e. reception area, conference rooms, kitchens, copy areas, etc.) are clean and presentable for meeting and guest use
• Work with the IT team to manage the maintenance of office equipment 
• Work with HR to manage the Waltham office building and vendor relationships
• Assist the legal team with administrative contract management and legal-related research as needed
• Provide general administrative support to Waltham office team members as needed
• Additional responsibilities as needed 

Qualifications:

• Ability to work part-time hours Monday through Thursday with availability to work additional hours as needed during event weeks, to assist with Board meetings, etc.
• Positive, upbeat, and professional demeanor
• Excellent verbal and written communication skills
• Ability to prioritize and demonstrate excellent time management skills while handling multiple projects simultaneously
• Proficiency with Microsoft Office Suite
• Ability to lift and move boxes as needed

BlueSnap is an equal opportunity employer. We celebrate differences in both background and perspective. All our applicants are considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We support equality of treatment in employment and are committed to having procedures to determine equal pay for our employees that do not discriminate and are free from bias.