Office Management Associate

Company Description

Work smart, have fun and make an impact

EcoVadis is the leading provider of business sustainability ratings. Our solutions are backed by an international team of experts and powerful technology. We analyze data and build sustainability scorecards that give companies actionable insights into their environmental, social and ethical risks.

Why apply to EcoVadis? Be a part of the global sustainability change in business. Grow your career. Work with extraordinary people. Feel valued for your contribution.

Learn more about our team and culture on EcoVadis careers page.

Job Description

As an Office Management Associate at EcoVadis, you will help us build a kind and happy atmosphere in the Warsaw office. Your daily work will focus on tasks related to the functioning of the Warsaw branch of EcoVadis, but you will also have tasks in cooperation with people from other offices all over the world. As our team is truly international and diverse, we count on your openness, courtesy and willingness to constructively resolve any issues.

In this full-time role, your responsibilities will include:

• Organization of all small and big internal, sustainable office events (including reporting office events footprint)

• Administrative and logistic support for the office

• Close cooperation with other departments – HR, Accounting, IT Support, Legal and Procurement

• Managing and monitoring the flow of documents

• Managing cash box

• Creating clear and transparent communication to employees (including visual communication)

• Interacting and work with stakeholders across the organization to support various projects in line with the other EcoVadis offices 

• Fostering a good, kind and inclusive atmosphere at the office

• Being an active member of the global office management team

• Answering everyday requests and questions of employees

• Managing travel and office management platforms 

Qualifications

• Fluent in Polish and English, both verbal and written

• Being interested in sustainability and CSR 

• Advanced MS Office and/or Google Workspace

• Excellent communication skills and ease with intercultural communication

• Customer service oriented towards all internal and external stakeholders

• Strong team player with flexibility to work independently when necessary

• Previous experience in Office Assistant role would be a plus

• Ability to work in dynamic environment

• Strong time management, organizational, and prioritization skills with attention to detail

• Flexibility and agility to adapt to demands and meet deadlines

Additional Information

Start date: ASAP
Hybrid work: 3-4 days per week in the office

Everyone at EcoVadis contributes to a culture of trust, respect and empowerment. Our growing team in Poland is full of talented professionals from various sectors who all share a desire to make an impact. We offer competitive salaries and support personal growth from day one with extensive onboarding, mentoring and a brand new e-learning platform bursting with courses and modules so you can learn new skills and fine-tune old ones.

Benefits:

• Support with all the necessary office and IT equipment
• Optional (fully covered or co-financed) health care and life insurance
• Multisport card and wellness allowance
• Multicafeteria
• Lunch card
• Annual performance bonus
• Flexible working hours
• Hybrid work
• Internet and electricity bill allowance
• CSR activities
• Modern, pet-friendly office in the city center (next to Rondo ONZ)
• Community service day when volunteering

Our hiring team looks forward to reviewing your CV, in English, with a guaranteed response to every application. A new job with purpose awaits you!

Don’t fit all the criteria but still think you’d be a good candidate? Please apply anyway to give our hiring team the opportunity to assess your skills and to learn more about what you could bring to EcoVadis. We’re interested in hiring capable people, regardless of professional and educational background.

Can the hiring process be adjusted to suit my needs? Yes. We want everyone going through the hiring process with EcoVadis to feel confident that you are able to demonstrate your full potential. We welcome applications from disabled people, people with long-term health conditions, and neurodiverse candidates. If you need any adjustments, including the provision of interview questions, please let the hiring team know.

Our team’s strength comes from everyone’s uniqueness and is founded upon mutual respect. EcoVadis commits to equity, inclusion and reducing bias in our hiring processes. EcoVadis does not accept any form of discrimination based on color, national or ethnic origin, ancestry, citizenship, religion, beliefs, age, sex, gender identity, sexual orientation, neurodiversity, disability, parental status, or any other protected characteristic that makes you unique. In your application, we encourage you to remove personal information such as: photographs, marital status, number of children, religion, gender, residential postal code, university graduation date, past medical or parental leave(s) taken, nationality (instead, please state if you are legally eligible to work in the job region/country), university name (instead, please state any degrees obtained and the study major)