Office Manager

The main role of the Office Manager is to ensure the office operates smoothly and to support the leadership team with coordination and administrative tasks. The Office Manager may have a dual reporting role to the HR or Finance department at Vizrt (region).

Responsibilities

• Organize the office, optimize procedures, and manage office space.
• Sort and distribute communications in a timely manner.
• Schedule and plan corporate meetings and appointments.
• Monitor supply levels and address shortages.
• Design and implement filing systems.
• Resolve office-related malfunctions and respond to requests or issues with the landlord.
• Maintain trusting relationships with suppliers, customers, and colleagues in a reception desk role/function.
• Handle incoming calls and guide them to the appropriate person in a service-oriented manner.
• Assist executives with administrative tasks, such as coordinating meetings, booking appointments, managing travel schedules, and booking hotels.
• Organize company events.
• Manage third-party vendors.
• Partner with HR to maintain office policies as necessary.
• Provide support to the HR department as needed.

• Proven experience as a back-office assistant, office assistant, or executive assistant (2-3 years).
• Experience working with HR-related tasks.
• Recruiting abilities, including conducting screenings and coordinating meetings with stakeholders.
• High integrity, with the ability to manage confidential information.
• Excellent organizational and time management skills.
• Strong analytical abilities, attention to detail, and aptitude for problem-solving.
• Excellent written and verbal communication skills.
• Proficiency in MS Office and travel management systems.
• Strong phone, email, and in-person communication skills.
• Knowledge of human resources management practices and procedures.

Across Vizrt, we all work with our shared purpose in mind; to deliver more stories, better told. That is because we believe that stories have the power to impact not just the audience, but the teller as well. A well-crafted and well-delivered story can change the world. We strive and innovate to deliver the best software-defined visual storytelling tools to the world’s storytellers across broadcast, media, public service, enterprise, not-for-profit, education, health, houses of worship, in fact wherever there is a need to educate, entertain or inform. Because that is what stories do, it is why they are important. 

4 billion humans see the stories that our customers tell every day. So, for us diversity is not an optional objective, it is a simple reality. Our customers’ customers are diverse, our customers are diverse, Vizrt gains strength from being diverse. 

It is true that we hold our diversity to be essential, it is something we constantly nourish and pay attention to, but it is not something we take for granted. We do not tolerate discrimination or harassment. We champion inclusion and we value each other’s stories, and we relish their telling. 

Recruitment Process (Global Process at Vizrt)

• Recruiter Screening
• Team Interview
• Case/Code Interview
• Final Interview