Office Manager

HPR is seeking a bright, motivated Office Manager with a “whatever it takes” mentality to support our office operations. Headquartered in Needham, MA, we are a rapidly growing FinTech company building the future of capital markets infrastructure.

Reporting to the VP of Finance and Corporate Operations, the Office Manager role is a multi-faceted position that requires exceptional organizational skills and the ability to collaborate with various team members and external vendors, while maintaining a composed, professional demeanor. A high degree of ownership, initiative, drive for excellence, and an aptitude for multi-tasking are required to be effective in this role. We require an in-office presence for this role, with a minimum of 30 hours per week.

At HPR, we offer a collaborative work environment with competitive compensation/benefits in an easy-access, professional and fun setting.

Primary Job Responsibilities

• Manage, evaluate, and execute services for the day-to-day operations of a first-class office space, ensuring efficiency and expense control
• Ownership of daily company-wide lunch orders, office snack and drink program, office supply inventory, tenant relations and general building maintenance
• Maintain office equipment and common areas including kitchens, supply/storage areas, welcome areas and conference rooms
• Provide a high level of customer service to team members, anticipating and assisting with routine questions and needs
• Purchasing and related corporate credit card expense report preparation
• Act as liaison between HPR and outside vendors
• Help with the planning and facilitation of company events, including monthly birthday celebrations and several special events and outings throughout the year
• Assist with setting up workspaces for new hires, as well as employee wedding/birth/bereavement gift program and holiday gifts for clients
• Receive and sort incoming mail and deliveries, and assist with ad hoc shipping needs
• Act as receptionist to greet visitors and vendors, and monitor HPR’s general inbox
• Assist with office expansion projects as needed, such as working with designers, furniture vendors, contractors, etc.

 Required Qualifications

• 2+ years of experience in office management
• Bachelor’s degree or equivalent work experience
• Ability to work in a fast paced, dynamic environment
• Strong problem-solving and reasoning skills to solve administrative issues
• Proven ability to handle confidential information with discretion
• Proficiency with Microsoft Office: Word, Excel, PowerPoint
• Excellent written and verbal communication skills including attention to detail
• Ability to effectively multi-task with a willingness to perform a wide range of tasks

Please note: HPR currently does not provide employment sponsorship