Office Manager

ABOUT VIAPLUS:
ViaPlus is a global mobility company in the Intelligent Transportation Systems (ITS) market, specializing in revenue and services management solutions for the transportation industry. Our customer operations, data analytics, and full-featured, single-account back-office technology facilitate the high-volume transactions required for seamless multimodal mobility. As a VINCI Highways subsidiary, we are committed to technical innovation and to promoting a positive mobility experience for all.
We are pioneers in the transportation transaction and mobility industry, with a decade of proven global experience in providing solutions focused on the tolling and transit industries. ViaPlus is headquartered near Dallas, Texas, and maintains offices across the United States, France, India, and Ireland. We are part of the global network of VINCI Concessions, an international player in transport infrastructure with projects in 23 countries. Our vision has evolved to provide a fully automated, end-to-end transportation solution that significantly improves revenue collection and efficiency while effectively lowering costs for our agency clients.
We serve enterprises that require high-volume, real-time transaction processing with the highest levels of accuracy, especially where revenue reconciliation and customer account management are key deliverables to the customer experience. Our flagship back-office system (BOS) enables Mobility-as-a-Service (MaaS) with a “one account” feature that supports multimodal transportation solutions. In a rapidly changing environment, ViaPlus maintains a strong focus on technology and continuous R&D to improve agency efficiencies, reduce operating expenses, and maximize revenue – all while providing exceptional customer service.
Learn more: http://www.viaplus.com
ABOUT VINCI HIGHWAYS
VINCI Highways, a VINCI Concessions subsidiary, is a leader in road concessions, operations and mobility services. We design, finance, build and operate highways, bridges, tunnels, urban roads and mobility services on a network of more than 3,360 km in 15 countries. VINCI Highways leverages its expertise to deliver the highest performance and safety standards and provide drivers with a positive experience.
More information:
https://www.vinci-concessions.com/en/vinci-highways
https://www.linkedin.com/company/vinci-highways/
@VINCIConcess
Job Profile: Office Manager
Location: Carrollton, TX (On-site)
Job Responsibilities: The Office Manager plays a crucial role in ensuring the smooth day-to-day operations of ViaPlus's office. This position is responsible for maintaining a productive and welcoming work environment by managing administrative tasks, handling office logistics, and supporting the executive team with travel arrangements. Additionally, the Office Manager will oversee basic procurement activities to ensure the timely and efficient acquisition of necessary supplies.
Responsibilities:

• Oversee daily office operations, ensuring the workspace is organized, clean, and stocked with necessary supplies for multiple office locations.
• Manage office facilities, including handling repairs, coordinating maintenance, and maintaining a safe and functional work environment.
• Order groceries, snacks, beverages, and general supplies for multiple offices, and ensuring areas like the kitchen and common spaces are tidy and well-maintained.
• Restock and organize office supplies, including paper, toner, and other materials.
• Handle travel arrangements and expenses for the executive team, including flights, accommodations, and logistics. In addition to handling the booking of travel accommodations for other staff and guests as needed.
• Assist in planning and coordinating logistics for onsite events and meetings.
• Manage relationships with office vendors and service providers, ensuring high-quality service and timely deliveries.
• Oversee light procurement activities such as sourcing office supplies and reviewing vendor agreements as needed.
• Track office-related expenses and ensure adherence to budgetary guidelines.
• Assist with ad-hoc administrative tasks, including handling incoming calls, mail distribution, and scheduling.
• Maintain a welcoming atmosphere in the office and handle confidential information with discretion.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Five to seven years of experience in office management, with some experience in procurement or vendor management.
• Experience with moving offices is a must. We are relocating in 2025 to a different office space, this position will be responsible for assisting with the logistics, planning and coordination of the office move.
• Proven track record in managing day-to-day office operations, including facilities and vendor relationships.
• Strong organizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience using office management or procurement software.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members at all levels.
• Experience in managing travel arrangements and executive-level support is preferred.
• Attention to detail and accuracy, especially in maintaining office records and managing expenses.
• Knowledge of facility management and health/safety regulations is an asset.
• Ability to handle confidential information with discretion and professionalism.

Supervisory Responsibilities: None
Work Environment: The work environment is typical of an office setting, with occasional travel required. The employee will primarily work on a computer and may occasionally lift or move objects up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.