Office Manager

Flowcode is the offline to online company, building direct connections for brands and consumers. By unifying data-driven design with the latest in QR technology, Flowcode enables contactless connection with speed, security and ease. Privacy compliant, ultra-fast scanning, and designed with intention, Flowcode is the number one trusted QR provider. Our companion product, Flowpage, organizes your digital footprint in one mobile-first landing page, creating a seamless experience to more deeply connect with audiences while tracking real-time analytics. Paired together, our tech allows consumers and creators to connect the real world to the digital world instantly and magically. Flowcode is currently used by more than 60% of the Fortune 500.

We are looking for an energetic, results-driven, organized office manager to help make our Flowcode office NYC's most productive and fun place to work. 

Your responsibilities will include:

• Serving as the first point of contact for the office, wowing guests and working with the broader Flowcode team to provide a phenomenal in-office experience
• Maintaining friendly and consistent contact with the building manager/contractor to ensure facilities and systems such as HVAC are functioning properly
• Setting up large team meetings, video conferencing, and events, including coordinating needs with leadership, troubleshooting Zoom conferencing and audio; and prepping conference rooms with amenities
• Ordering, tracking, receiving and organizing equipment and supplies such as cleaning and office supplies, snacks, and other business-related packages. We do not have a doorman or front desk, so you will be responsible for coordinating deliveries for normal business hours and accepting these deliveries. 
• Monitoring and coordinating with the cleaning service and assisting with small tidying tasks throughout the day to ensure orderly and sanitized work environment
• Accepting and sorting mail, alerting recipients and storing in a safe, secure place until pick-up
• Providing organized, well-stocked office amenities such as snacks, drinks, coffee, and more
• Organizing and leading team bonding events, including set up, ordering food, ensuring security, and making everyone on the team feel welcome during off hours on an ad hoc basis

What makes you a good addition to our team:

• Hospitality mindset and demonstrated team-first approach. You take immense pride in cultivating a standout office experience for our team and guests
• You are an organizational maniac and have clear systems for maintaining important files and documentation, such as warranties, service agreements, contracts, and more
• Ability to stay unrattled under pressure and handle complaints and concerns in an emotionally intelligent and constructive way
• Hardworking and get-it-done mentality, no job is too big or too small for you to solve and tackle
• Strong communication skills, especially verbal! A positive attitude and welcoming demeanor is essential for welcoming guests, greeting visitors, and establishing and maintaining relationships with vendors
• Basic understanding of (or ability to learn) facility equipment, such as HVAC and security systems
• Working knowledge of office equipment and tools, such as Zoom, G Suite, Videoconferencing, WiFi, Printing, and sound systems
• Desire to go the extra mile. You love to keep things organized, are a self-starter, and take joy in helping shape small moments of surprise and delight (such as trying new snacks!) for your team

Founded by the former CEO of AOL and President of Google Americas, we are a team of large company executives, startup founders, engineers, scientists, artists, and designers - who are all data obsessed. Flowcode is always looking to increase our potential as a company. We are focused on building a powerfully diverse workforce, not just because it is the right thing to do but because it expands the potential of our team exponentially.

Flowcode has been committed to growing a team with diverse backgrounds, capabilities, and perspectives since Day 1. We will always celebrate that which makes us each unique and therefore take equal opportunity seriously.