Office Manager

About The Role

We are seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our Palo Alto office. The successful candidate will be responsible for managing and supervising administrative staff, coordinating office operations and procedures, and ensuring that the office runs smoothly and efficiently.

What you'll be doing:

Office Management

• Oversee daily administrative duties in the office
• Manage the office budget and ensure that expenses are within the budget
• Greet and provide onsite support to all office visitors 
• Receive and sort incoming mail and support with any outgoing mail 
• Identify and develop new office policies/procedures and ensure they are implemented efficiently
• Ensure that all office equipment is properly maintained and serviced, and order supplies as needed
• Support with maintaining the office organized
• Manage office vendors and act as point of contact by providing on-site support as needed
• Develop and implement office policies and procedures to ensure efficient and effective office operations

Event Support 

• Support with pre-event planning by ensuring the team has everything they need (ordering supplies and snacks, and scheduling facilities, etc) 
• Support the Lead Executive Assistant with organizing company events and offsites by sourcing a venue, booking transportation, obtaining room blocks, and getting catering set up
• Providing on-site support for the day of the event by ensuring everything runs smoothly

Onboarding 

• Provide on-site support for new hires on their first day
• Support the People Ops team with onboarding new employees cohorts, provision security badges and provide access to our office-related platforms
• Collaborate with the Lead Executive Assistant and People Ops team in developing a smooth and automated onboarding process to help company scale 

What we’re looking for:

• Proven experience as an office manager or similar administrative role.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficient in Google Suite, Envoy (or equivalent), and able to use tech as a tool to scale impact.
• Strong problem-solving skills and ability to think strategically.
• Ability to work autonomously and take initiative.