Office Manager

Aeris is at the forefront of the "Internet of Things" (IoT) industry, building networks and applications to enable Fortune 500 clients to fundamentally improve their businesses. We believe IoT will have a profoundly positive impact on the world for generations to come. The improvements made possible through IoT—improving patient care, preserving our natural resources, eliminating vehicle fatalities, and providing power to remote parts of the world—are just now being realized. Headquartered in Silicon Valley with offices around the world, Aeris is the preeminent cellular IoT player globally powering critical projects across energy, connected vehicles, transportation, retail, healthcare and more.

That’s where you come in! As Office Manager, you will help make sure our Chicago office is a top-notch and enviable environment for our employees as our business grows and evolves. This role will be a critical element of the administrative team that provides general office management and support for the Chicago team and facility.

Who are we looking for? We’re seeking someone who thrives in making order out of chaos and enjoys keeping the trains running on time; someone who can prioritize multiple demands while also learning and growing. A key element of a thriving office is thriving employees, so you will not only help keep the environment healthy, but will also support HR in local HR administration and initiatives, such as onboarding new hires, planning local events, assisting with benefits administration, and maintaining elements of the HRIS database.

The role offers access to some of the most brilliant minds in the industry, and the opportunity to build and elevate a thriving company – in an environment that values innovation, autonomy and integrity. A few things to know about us:

• We do things differently. As a pioneer in an industry poised to reshape every sector of the global economy, we can’t settle for another company’s tried and tested template. Innovation is the key to our success, and it’s reflected in everything we do: from product design to corporate wellness.
• We are owners. Strong managers enable their teams to figure out how to solve problems. You will be no exception and will have the ownership and autonomy needed to be truly creative.
• Values are essential. We believe in doing things well – and doing them right. Integrity is a core value here: you’ll see it embodied in our staff, our management approach and growing social impact work.
• We walk the walk on diversity and inclusion. We’re a brilliant and eclectic mix of ethnicities, religions, industry experiences, sexual orientations, generations and more – and that’s by design. We see diverse perspectives as a core competitive advantage.
• Career elevation. Create platform for growth where employees can take ownership of their opportunity and make it their own. Grow with the company and elevate your career.

Responsibilities:

• Lead the charge in the build-out and setup of our new office space in the historic Marshall Fields building in the Loop. This new office space will be the hub of our new global operations, and will host colleagues, partners, and customers from around the world. You will be an integral part of getting this office launched in 2024, and in setting the tone for what’s ahead.
• Own the environment of our Chicago office space and improve upon it in order to make it a consistently stellar home for our employees. Bring your own flair while also collaborating with your colleagues to create this local element of our company culture.
• Support on-site executives with administrative tasks, as needed
• Assist with planning and executing impactful office events and health & wellness program initiatives through a diversity, inclusion, and belonging lens
• Assist with on-site HR coordination for Chicago employees, including onboarding and offboarding employees, HRIS data management, and benefits administration
• Support the executive team in event planning and event hosting
• Design and implement policies and procedures in support of corporate and local standards
• Bring energy, accountability, and organization to everything you do

Requirements:

• 4+ years of transferable project, facilities, or office management experience or other applicable experience
• Intense sense of integrity and excellent judgement, with an ability to handle confidential information with discretion
• Remarkable organizational skills and attention to detail
• Soft Skills! The ideal candidate is collaborative, self-motivated, empathetic, patient, responsive, creative, positive in the face of challenge, a go-getter, and fast learner.
• Excellent communicator, both through email and in-person
• Strong sense of ownership and responsibility, and the ability to work autonomously
• Proficient in Microsoft Office (Outlook, Word, Excel)

Aeris walks the walk on diversity. We are a brilliant mix of varying ethnicities, backgrounds, religions, cultures, sexual orientations, gender identities, ages and professional/personal/military experiences – and that’s by design. Different perspectives are essential to our culture, innovative process and competitive edge. Aeris is proud to be an equal opportunity employer.