Office Manager

Company Description

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 2,800 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Job Description

• Ensures smooth running of the day-to-day office activities
• Coordinates and monitors the activities of local Administrators, Office Management and Coordinators, Office Management
• Manages office suppliers/vendors (contract negotiations and management, quality control)
• Coordinates the purchase of office supplies
• Manages corporate cell phone services 
• Coordinates with IT Infrastructure services on all office equipment
• Partners with Country Management and Training & Resourcing to maintain office polices as necessary
• Communicates with insurance companies and acts as a liaison between them and PSI staff
• Provides HR document management support (annual medical checks, labor protection and attendance logs maintenance)
• Provides business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting)
• Receives and routes financial documents from suppliers
• Organizes office meetings and events
• Provides logistical support with organizing Investigator Meetings, department meetings, Sponsor audits, and other company events
• Provides customs support to local project teams by putting together all required paperwork for obtaining import and export permits
• Coordinates the purchase of clinical supplies for local sites, as requested by the local project teams
• Prepares and maintains various administrative reports, at discretion of Country Manager
• Provides administrative support to Country Manager
• Provides support for international relocation of employees, including the coordination of travel, assistance with obtaining necessary state and local documents, and assistance with procurement of housing, transportation, and schooling
• Oversees the local fleet program of company vehicles

Qualifications

• College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities
• Minimum 5 years of administrative experience
• Prior experience in an international company is a plus
• Prior experience with facility management is a plus

Additional Information

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you. You will lead dedicated startup teams and work closely with cross-functional experts to drive your startup projects forward.