Office Manager (6 Months FTC)

Company Description

At Jellyfish, we believe in the power of diverse perspectives and inclusive collaboration. We welcome individuals who excel in collaborative, varied teams and value the unique contributions that each person brings to the table.

Jellyfish is a global digital marketing agency; a unique fusion of tech enthusiasts, creative minds, and media and data experts all united to empower our clients along their digital journey. Our commitment to embracing diverse perspectives fuels our innovation and strategies that challenge the status quo, reinvent media activation, and craft influential stories for our global clients and their customers. Join us in shaping a future where business growth and personal fulfilment go hand in hand.

Job Description

The Office Manager plays a varied role in ensuring the smooth, day-to-day running of the office. The role is to create and maintain a pleasant working environment, ensuring high levels of organisational effectiveness, communication and safety. The Office Manager will have contact with all levels of internal staff and clients and visitors. Reporting to the Director, Office Management.

6 Months Cover (FTC)

Your primary responsibilities will include:

• Meet and greet all guests and providing refreshments when requested
• Manage visitor access and bookings and arranging Shard inductions for Jellyfish staff
• Manage maintenance of the office environment, plants and furniture
• Collaborate with 3rd party companies such as security staff, reception, cleaning contractors and maintenance companies
• Regular food and beverage orders inclusive of weekly food shop and refreshments for meetings and events
• Completing an AM and PM floor walk to ensure that the office is at it's highest standard
• Refilling breakout areas when appropriate and ensuring they are kept tidy at all times
• Ensure that the pantry and storage cupboards are always tidy and organised
• Ensure IT requirements throughout the office are met by working with the IT Helpdesk
• Booking Shard staff travel and accommodation when required to do so
• Support the HR team on the newcomers / leavers process
• Ensure building compliances are met and update building management with records monthly
• Manage and update the event coordinate with the training team to avoid conflicts, and handle ad-hoc event project support.
• Organize office access for attendees, arrange deliveries, book event spaces, liaise with clients and internal teams, and manage event logistics, including catering, equipment, and IT needs.

Qualifications

• Experience in office management or administrative support.
• Proficient at managing time, multiple tasks, and prioritizing effectively.
• Experience with customer interactions, both by phone and in person.
• Google workspace proficiency

Note: We emphasise skills, expertise and behavioral attributes over years of experience and traditional degrees. If you want to join our collaborative team, we invite you to apply today with your resume in English.

Additional Information

Join Jellyfish and experience a workplace where we prioritise your growth, celebrate your contributions, and empower you to tailor your work environment to suit your needs.

💰 Reward: You'll receive a loyalty salary increase on your Jellyfish anniversary, in addition to our company-wide annual bonus.

💫 Custom Work Environment: Work remotely for up to 60% of your days and shape your day between 8am. and 6:30pm with flexible working hours.

📈 Growth, Your Way: Grow your career with one paid day each month for self-development and access to LinkedIn Learning with unlimited online courses.

👪 Family Support: Enjoy 14 weeks of paid leave for primary caregivers and 4 weeks of paid leave for secondary caregivers. We also provide £1000 (or equivalent) towards courses for returning primary caregivers to support your transition back into work.

Unfortunately, there has been an increase in fake recruiters impersonating Jellyfish and unlawfully using our brand name. If you are unsure if an email with a job offer you have received is genuinely from Jellyfish, or if you suspect any fraudulent activity, please report it to [email protected].

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