Office Manager

POSITION SUMMARY:

Responsible for managing the day-to-day facility functions to support the Omaha Shared Services office.  This position requires a high degree of confidentiality and flexibility, as well as the ability to prioritize and initiate workflow within the department. 

ESSENTIAL FUNCTIONS:

• Manages space planning. Ensures that the facility layout will accommodate present and future operational and space requirements
• Conducts periodic inspections of facilities, assesses problems and needs, and implements improvements in operations as appropriate
• Coordinates maintenance activities with building management
• Partner with property management to ensures that facilities are clean, well maintained, and in good repair
• Maintains database of excess furniture and equipment
• Ensures furniture, equipment, and services purchased are of acceptable quality at reasonable cost
• Manages the mailroom supervisor role and provides support as needed
• Responsible for catering, set-up and clean-up involving department meetings, employee events and other miscellaneous functions
• Coordinates lists of visitors to building security
• Manages hotel spaces for remote employees and visitors
• Assist with the preparation of presentations and other miscellaneous projects
• Generate time and expense reports, make travel arrangements, schedule appointments and meetings
• Maintain calendars, handle payment requests and provide monthly budget reports
• Other various administrative responsibilities and projects, as necessary
• Maintain confidential and sensitive information
• Must be able to lift 50 pounds, bend, lift and climb.
• Regular and reliable attendance is required.
• Ability to work onsite in an office environment with limited remote work alternatives, consistent with applicable law.

EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:

• High school diploma or equivalent
• Bachelor’s Degree in Business Administration/Real Estate or equivalent work experience
• Five years experience in facilities or property management
• Strong knowledge of commercial real estate leases
• Excellent oral and written communication skill required
• Exceptional negotiation and leadership skills
• Technical skills in Microsoft Excel, Word, and PowerPoint
• Ability to work independently with multitasking ability
• Professional manner and approach to all level of employees
• Ability to flex schedule as business needs arise

BENEFITS OF JOINING IPG:

One of our primary goals is to support the health and well-being of you and your family. Our compensation plan includes the following benefits, in addition to many others:

• Healthcare Options
  • Medical
  • Dental
  • Vision
  • Prescription
• Dependent and Health Care Flexible Spending Accounts
• 401(k) savings plan with company match
• Flexible based Paid Time Off
• Employee Assistance Program
• Legal Assistance Plan
• Tuition Reimbursement
• Employee Stock Purchase Plan
• Exclusive discounts on cell phones, gyms, and everyday purchases

IPG is an equal opportunity employer and we value diversity inclusion and equity at our company. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, national origin, gender, sexual orientation, age, gender identity, marital status, citizenship, disability, genetic information or veteran status or any other basis prohibited by applicable federal, state or local law.