Office Manager

About Brunswick

Brunswick is a strategic advisory firm focused on critical issues. Our purpose is to help the great value-creating organizations of the world play a more successful role in society. We advise on critical issues at the center of business, politics and society, and help our clients – the leaders of large, complex organizations – understand and navigate these interconnected worlds. Brunswick is one firm globally, operating as a single profit center. This allows us to respond seamlessly and effectively to clients’ needs wherever they are in the world. Founded in London in 1987,

Brunswick’s global partnership has grown organically to 27 offices in 18 countries. We began as a M&A and financial communications firm and, over time, expanded our capabilities and expertise to crisis communications and communications on other business critical issues. We invested in new offices, sectors and a wider variety of offers for clients such as public and regulatory affairs, major litigation, business and society, cyber, employee engagement and digital. Our in-house creative agency, Brunswick Creative, delivers creative, visual content for clients.

Our CEO is Neal Wolin, based in Washington, D.C. Our Chairman is Sir Alan Parker, based in London.

The Opportunity

The Office Manager position at Brunswick Group requires a highly proactive, organized and strategic individual who provides administrative support and effectively coordinates and oversees the daily operations of the office and provides high level executive support. This includes supporting the business goals of the firm, identifying, and driving efficiencies in process and approach, and supporting a range of operational functions of the office.

Roles and Responsibilities

• Oversee all-aspects of front desk reception, facilities and office management matters, including but not limited to: managing office budgets (expenses, petty cash), office space maintenance and renovations, managing external vendors, monitoring staff whereabouts, administering office-use policies etc.
• Act as the Executive Assistant to 1-2 senior members. Duties include but not limited to: managing complex calendars, organizing expense and timesheet submissions, administrative support on client accounts, and strategic support to increase efficiencies and productivity of your charges.
• Manage internal meetings (ie. office townhalls, lunch and learns etc.) and external events (panels, thought leadership, networking etc.), collaborating extensively with secretarial and administration teams and vendors/suppliers for seamless logistics and communication coordination.
• Proactive partnering with office leadership and regional business functions (HR, Finance etc.) to execute a range of office, business and operational tasks.
• Understand the nature of our client business and act as the bridge to ensure all aspects of office management and secretarial support integrates seamlessly. Ensure that our client teams are well-supported to succeed.
• Draft a range of employee communication and presentation slides in relation to office and secretarial management.
• Understand local regulations with regards to office use and health and safety, especially special measures to be taken during the pandemic and other critical situations.
• Provide back-up coverage for secretaries when they are on leave.
• Act as line manager for secretaries, guest services officer, tea ladies and administrative assistants.
• Perform related duties as assigned.

Preferred requirements

• Degree holder with at least 5 years of solid administrative and operational experience, preferably in professional services sector, law firms, banks or international corporations.
• Proficiency in MS Office applications including Word, Excel, PowerPoint, Outlook.
• Bilingual speaker in English and Chinese (Cantonese/Mandarin) is preferred.
• Able to work under pressure and meet tight and multiple deadlines.
• Strong project management skills.
• A team player adept at collaboration and effective communications.
• Meticulous, well-organized and very high attention to details.
• Keen to learn new things and embrace new responsibilities and changes as the firm grows.

Building a Diverse, Equal and Inclusive Team

We are committed to embedding a culture and working environment that actively promotes diversity and inclusion and safeguards against discrimination and unfavourable treatment of our people in all aspects of employment including recruitment, promotion and training opportunities.

We recognise the differences that a diverse workforce can bring. We believe that we’re stronger and can serve our clients better when we draw upon the combined strength of all of our employees and we are committed to encouraging a working climate that respects and promotes equality.

We have a responsibility to ensure that there is no unlawful discrimination and that equal opportunities are available for all of our people