Office Manager

• BA/BS Degree
• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency in office software tools (e.g., MS Office, spreadsheets, database management).
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Problem-solving and decision-making abilities.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of basic accounting principles is a plus.
• Must be in-office at HQ in Palo Alto 5 days a week.

• Responsibilities:

  1. Administrative Management:
     • Develop and implement office policies and procedures to ensure smooth operations.
     • Maintain and organize office files, records, and documents.
     • Manage office supply inventory, order necessary materials, and maintain appropriate stock levels.
     • Prepare and distribute internal communications, memos, and announcements.
  2. Facility Management:
     • Oversee maintenance and repair activities, ensuring the office is clean, safe, and well-maintained.
     • Liaise with vendors, contractors, and suppliers for office-related services and equipment.
     • Manage office equipment and technology, including computers, printers, and phone systems.
     • Address any facility issues promptly and efficiently.
  3. Human Resources Support:
     • Assist with collecting, cleaning, and resetting laptops
  4. Financial Administration:
     • Monitor and manage office budgets, including expenses, invoices, and purchase orders.
     • Coordinate with the finance department for expense tracking and reporting.
  5. Office Communication and Collaboration:
     • Serve as a point of contact between employees, management, and external stakeholders.
     • Support internal communication initiatives, including staff announcements.
     • Facilitate effective communication channels within the office, ensuring timely and accurate dissemination of information.

If you are a proactive, detail-oriented individual with exceptional organizational and communication skills, and you thrive in a fast-paced office environment, we would love to hear from you.

Benefits

• Competitive compensation
• Healthcare
• Flexible work environment and time-off policy
• 401k
• Transparent culture
• Learning and development opportunities
• Company events
• Free meals

The standard base salary range for this position is $60,000 - $100,000 annually. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation, equity, and benefits.