Office Manager

24M Technologies answers the world’s need for affordable energy storage by enabling a new, more cost-effective solution — SemiSolidTM lithium-ion technology. Our breakthrough manufacturing platform provides for low-cost, high energy density, safe and long-life storage for electric mobility, grid and other applications. Through strategic partnerships with industry leaders, including the Volkswagen Group, Kyocera, GPSC and FREYR, 24M has built an ecosystem to rapidly scale the SemiSolidTM platform and develop a better, cleaner energy future. Founded in 2010 and led by some of the battery industry’s foremost inventors, scientists and entrepreneurs, 24M is headquartered in Cambridge, Mass. and backed by top industrial partners and venture capital firms. For more information, please visit www.24-m.com.

We are looking for a reliable Office Manager to support our growing organization. This is a dual role where the individual will support our Cambridge office needs, as well as support our CEO and CFO. The ideal candidate will be competent in prioritizing tasks and must have strong communication skills. They should also be self-motivated and trustworthy and work to ensure smooth running of our office and contribute to driving growth. This position requires someone who can work fully onsite in our Cambridge location.

Responsibilities:

• Provide administrative support to CEO and CFO including
  • • Scheduling
    • Travel planning
    • Meeting arrangement
    • Client communication
      • Bi-lingual in Japanese/English
• Greet visitors/clients/new hires to the office and walk them through the COVID guidelines then ensure appropriate personnel are notified.
  • Administer key fobs when necessary
  • Grant access into building and office
• Handle incoming and outgoing mail/shipments
• Work alongside internal operations team to process shipping and receiving requests
• Manage weekly coffee chat sessions with new hires and CEO
• Manage office inventory including snacks and beverages
  • Maintain all office vendor relationships and budget
• Order catering and prepare conference room meetings
• Performing ad-hoc administration duties:
  • Organizing office seating arrangements and manage hotel desk system
  • Parking assignments
• Assist with administrative tasks including copying, faxing, office organization
• Manage all travel arrangements for both employees and visitor, international and domestic.
  • Maintain company Egencia Account
  • Stay up to date with all travel requirements/covid guidelines
• Manage team contact info on company sharepoint site
• Assist EH&S Ops Manager with evacuation incidents/drills
• Assist HR team with culture building activities and event planning as needed

Qualifications:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.
• Japanese fluency 

Education and Experience:

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.
• Prior office management experience preferred

All your information will be kept confidential according to EEO guidelines.