Office Manager

Who You Are:

It is the responsibility of the receptionist to make the very best impression to a client, caller, visitor, prospective client, and fellow employee. As the front desk receptionist at TBWAChiatDay, you'll be an integral part of our Office Services and HR team. Your top priority is to create a warm and welcoming experience for everyone in the office. In addition to front desk duties, you may be tasked with minimal administrative responsibilities.

What You’ll Do:

• Open office doors at 9:00AM, close doors at 6:00PM (Office Hours: 9AM-6PM)
• Greet all visitors promptly, offer them water, connect them to the correct employee, or take them to the correct conference room.
• Provide temporary username and password for visitors’ internet access
• Notify employees of any office delivery (i.e. lunch)
• Assist with catering requests, both submitting orders and working with the facilities team to schedule setup and breakdown as needed.
• File expense reports for employees as needed.
• Keep the reception area neat and tidy. Keep an eye on the office for things that are out of order and alert the appropriate people to resolve. 
• Be helpful - do your best to answer all employee or visitor questions, or direct them to the right person to help them. 
• Be proactive - if something looks like it needs to be taken care of, figure out how. Ask to help out when there is downtime.

Qualifications:

• Strong ability to organize and work on multiple tasks simultaneously
• Team player
• Able to function in a fast-paced environment
• Proficiency in Microsoft Office preferred
• Experience arranging travel itineraries and tallying expenses a plus
• Friendly
• Outgoing
• Professional
• Organized
• Prompt, efficient

Who We Are:
TBWA is The Disruption® Company, a global agency collective of 10,000+ creative minds operating in over 80 countries. Named one of the World's Most Innovative Companies by Fast Company four years in a row, and Adweek's 2022 and 2021 Global Agency of the Year, we are a disruptive brand experience company that uses creativity to help businesses acquire a greater share of the future.
TBWAChiatDay develops strategies, advertising and brand experiences for some of the world's most iconic brands, with offices in New York, Los Angeles and Nashville.

TBWAChiatDay Values

Our creative product is everyone’s responsibility.

We are tough on the work. We are kind to each other.

When we take care of each other, the rest takes care of itself.

TBWAChiatDay Attitudes

Curiosity: Be open minded to ideas wherever they come; curious people are often unafraid of change;

Collaboration: Self-confidence without a big ego; work with all types of people;

Integrity: What we say is what we do; it is honesty and respect in our dealings with people;

Resourcefulness: To find ways to do whatever we have to do for our clients, and our people

Location:
Given the nature of the Talent team and the duties assigned to this role, we are only considering candidates that currently live in or wish to relocate to New York City in the near future.
The annual salary range for this role is $45,000-$60,000 and may vary depending on the candidate’s geographic location and experience. Other compensation includes relocation costs, if applicable.

Benefits for this role include health/vision/dental insurance, 401(k), stock purchase, vacation, sick and personal days, Also, you will be eligible (approximately thirty days after you commence employment) to participate in all disability, life, travel insurance plans and programs, retirement plans subject to the terms and conditions of such benefit plans. Please don’t let our posted ranges keep you from exploring this or any other exciting opportunities within TBWA.