Office Manager

The Opportunity

We are looking for an Office Manager to manage our New York City office. We are looking for somebody with an outgoing, friendly personality who has the enthusiasm and ability to learn new skills quickly and can demonstrate an ability to work within a team environment as well as self-sufficiently with initiative.

This is an exciting opportunity for someone to make the office their own setting the team up for success. They will need to help to engage employees to encourage them to return to the office as the pandemic allows. Organizing in-office activities as well as social events and external team building activities to create excitement around returning to the office.

The role is office based full time.

This position reports to the Head of Talent Management and Business Services.

What you will do:

• Administrative support to all internal departments
• Greeting visitors and providing a seamless front of house experience
• Organizing courier shipments
• Management of office supplies - ensuring that all office equipment and facilities are maintained and are in good working order
• Dealing with office maintenance issues and liaising with building management and maintenance workers to resolve any issues or addressing questions
• Managing supplier contracts such as cleaning and HVAC providers
• Adapting the office space over time as required by the business
• Checking of invoices and coordinating with the Finance team with regards to payment of these invoices
• Managing room booking calendars
• Setup of meeting rooms and ensuring that these, and the office in general, are sufficiently equipped, clean and tidy
• Assisting with employee on-boarding and off-boarding
• Organization of company social events including socials and annual holiday party including lunches and catering for meetings
• Arranging and booking transport, accommodation and restaurants when needed
• Scheduling meetings and appointments within the office
• Implementing and maintaining procedures/office administrative systems
• Preparing expense reports
• Being the central point of contact for the New York office
• Coordinating with IT department on all office equipment
• Miscellaneous work on ad-hoc People projects

Who you are:

• Hold a proven track record of excellent administrative organizational skills
• Knowledge of office administrator responsibilities, systems, and procedures
• Have exceptional interpersonal and communication skills (written & verbal)
• Have excellent time management skills, be able to multi-task, prioritize and meet deadlines in a busy team environment
• Be able to work on your own initiative with accuracy and with attention to detail
• Be an excellent team player
• Be flexible, enthusiastic and have a proactive “can do” attitude
• Be able to manage confidential information
• Have advanced and thorough knowledge of MS Outlook, PowerPoint, and Excel

This position will have a salary of circa $60,000 as well as a strong and competitive benefits package.