Office Manager (all genders)

About us:

Cocomore is not only a digital agency providing products and communication services for international clients like EssilorLuxottica, GroupeSEB, Nestlé, Procter & Gamble, or Samsung, but also an incubator for digital start-ups, having already sold to Deutsche Telekom, Axel Springer, and Pro7Sat1.

Our team of 180 professionals is located across Europe, with a strong presence in Barcelona, Berlin, Cologne, Frankfurt (headquarters), Hamburg, and Seville. And while we all have different skills and talents, we share a common spirit: we are human, entrepreneurial, and creative. This is our way of working together with colleagues, partners, and clients.

You can find our statement on diversity, equality, and inclusiveness here: https://www.cocomore.com/diversity-statement.

Currently, we are looking for you as an Office Manager if you are living in Frankfurt or close by.

Our dynamic People & Places team takes care of all our employees' needs, from recruiting, hiring, and personnel development to office management.

Our offer to you:

• Takeover of own, varied projects and responsibilities from the beginning
• Prospects of being actively promoted and developed into an expert
• Team spirit and start-up atmosphere while working in a well-run organization
• Your work-life balance is important to us which is why flexible working hours and home office options are the norm for us and no exception
• Working at eye level with an experienced and interdisciplinary team
• Our onboarding program will help you get your bearings in the early days, and you will also have a personal buddy by your side

What you will contribute: 

• Scheduling appointments (internal, client meetings, applicant interviews)
• Travel management including organizing and booking business trips
• Order management and preliminary accounting
• Professional customer reception and preparation of business meetings
• Planning and organizing internal and external events
• Supporting employees in all personnel matters
• Drawing up employment contracts and all additional agreements on joining and leaving the company
• Ongoing management of our HR tool (Personio)
• Managing employee records, assisting with recruitment processes, and coordinating onboarding and training sessions

What you need to bring: 

• Commercial training or equivalent
• At least 1 year of professional experience in the secretarial/administrative field
• Excellent verbal and written communication skills
• Proficient in common office programs (Word, Excel, PowerPoint)
• Confident and positive demeanor towards employees and customers
• Proficiency in German and very good English skills
• First HR experience is a plus

What will happen after you applied?

• You will receive an email confirming that we received your documents.
• Afterwards, our recruitment team will inform you if your experience matches our requirements.
• If yes, you will receive an invitation for an online interview.

Tell us how you want to work, full-time or part-time, in a shared position – or any combination of these. We will do our best to make it happen!