Office Manager (all genders)

Job Description

As an Office Manager, you will be in charge of making sure that the office runs smoothly and efficiently. You will be the go-to person for all office-related matters. Also, you will undertake administrative tasks, ensuring employees have adequate support to work efficiently and that their documentation (physical and digital) is managed properly.

Your main activities will be focusing on:

• Managing various forms of correspondence and documents in German and English
• Supporting other teams in operational, organizational and administrative tasks
• Administrating and ordering office supplies including beverages and hardware
• Researching and gathering data necessary for decision-making and strategic planning
• Cooperating with the payroll office on monthly payroll preparation
• Working on internal processes and documentation to keep them up-to-date
• Leading business event preparation and travel arrangements, if necessary

To succeed in this position, you will bring to our company:

• Proficient clerical skills such as file maintenance, record keeping and office equipment use
• Fluency in German and English is a must
• Proactive, self-organized, and a critical thinker with an ability to work effectively with minimal supervision
• Good interpersonal, professional and communications skills for use in person, writing and telephone conversations
• Proficiency in using Google Suite, or similar software
• Previous experience in using a variety of software products, i.e. HeavenHR, Wrike, Slack and/or ERP systems

keylight is a global subscription technology vendor founded in 2015. We prioritize users to design an ecosystem that streamlines all subscription operations on one unified platform. Our user-centric approach has enabled our customers to gain full control over complex business processes and inspired many to put users first in their technological architecture.

Perks of working at keylight:

• Have a great work-life balance with flexible working hours and home office
• A self-funded tech company with a family atmosphere
• Agile and self-organizing work environment
• Be part of a diverse, lively and international team
• As a company, we have jointly designed our own employee development concept
• Regular company events

The recruitment process contains:

1. Initial meeting with the HR team
2. Interview with Hiring Manager
3. Meeting with keylighters
4. Offer stage