Office Manager/ Executive Assistant

About Clear Street Markets:

Clear Street Markets provides liquidity and transparency to electronic financial markets across the globe. Our skilled team of cross-functional experts engage in quantitative and algorithmic trading to generate exceptional results in highly competitive and rapidly changing global financial markets. 

The dynamic real-time environment of market making means participants must be quick and calculated. Our researchers and data scientists work tirelessly to find patterns in massive amounts of noisy data that our sophisticated traders then use to guide their complex strategies.

We share ideas and collaborate to maximize our differing experiences and backgrounds, drawing inspiration from academia and parallel industries. Our teams employ state-of-the-art technologies and research methods to help find the next great trading opportunity. 

By bringing together highly-skilled researchers, data scientists, and seasoned trading professionals in a collaborative, pragmatic environment, Clear Street Markets is able to thrive in today’s fast-paced markets.

The Role:

We’re a growing firm looking to add an Office Manager/Executive Assistant to our team. You will ensure that we have a welcoming environment for employees and guests and that our daily office operations run smoothly. You will balance multiple priorities and act as the point-person for all deliveries and external correspondence. You will work closely with the firm’s executive team to schedule meetings, plan events and staff travel, and greet new employees and guests. This role provides the opportunity to contribute to impactful projects across the firm.

• You will own all aspects of facilities services and office operations 
• Create a well functioning environment that enhances our employees ability to succeed while making sure the office is always client or investor ready
• Manage front desk operations: greeting visitors warmly and creating a positive experience for employees 
• Be the first point of contact for any office repairs by engaging with our employees, our building and vendors when issues arise
• Serve as an efficient point-person for all maintenance, mailing, supplies, equipment, daily lunch orders, and ad-hoc tasks and errands
• Schedule meetings, answer calls, arrange travel and assist with calendar management for executives
• Work with compliance on office procedures and onboarding 
• Have an opportunity to grow the workplace management function in a fast growing company. You will have exposure to new and interesting problems and be supported by senior leadership in your role.

 Requirements:

• You've managed office operations and delivered a high level of customer service in an employee-centric environment.
• You pride yourself on your ability to organize, prioritize, and problem solve. 
• You don't mind rolling up your sleeves when needed.
• You're an exceptional communicator regardless of the medium and can interact with anyone.
• A high level of professionalism and an outgoing, positive attitude.
• You are creative and enjoy ideating on ways to improve the workplace experience.
• You excel when working independently; you manage your time intelligently and prioritize your work effortlessly. 
• You are proficient in MS Office Suite Applications and Google Workspace.
• Bonus points if you have experienced the fast pace of a high-growth company.
• Bonus points iIf you have an interest in finance and/or technology.

The Base Salary Range for this role is $60,000- $120,000. This range is representative of the starting base salaries for this role at Clear Street. Where a candidate falls in this range will be based on job related factors such as relevant experience, skills, and location. This range represents Base Salary only, which is just one element of Clear Street's total compensation. The range stated does not include other factors of total compensation such as bonuses or equity.

We are requiring new employees to be in the office 4 days per week. #LI-Hybrid